Design Executive AdminCoordinator
Design Executive AdminCoordinator
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Salary Not Disclosed
1 Vacancy
Job Description
We are the movers of the world and the makers of the future. We get up every day roll up our sleeves and build a better world -- together. At Ford were all a part of something bigger than ourselves. Are you ready to change the way the world moves
Digital Product Design (DPD) at Ford is committed to envisioning and creating simple thoughtful enjoyable and compelling product experiences that our customers need and love. We work in close partnership with product and engineering to deliver best-in-class interactions experiences that meet the needs of people today and in the future. Our team is comprised of a dynamic group of product designers researchers visual designers industrial designers modelers and project managers.
In this position
As the Design Executive Admin/Coordinator you are constantly thinking of ways to reinforce our values andways of working and how to support our culture of inclusion empathy and collaboration. Your partnership in supporting four Design Directors is critical to their effectiveness and efficiency.
This role reports to the Talent Management Lead within the Digital Product Design Global Operations team.
Hybrid work model with an expectation to be in office 4 days/ week.
Responsibilities
As Executive Assistant you will...
- Support the Palo Alto based leadership (4 directors)
- Coordinate complex calendars schedule meetings appointments and manage detailed travel arrangements (domestic and international) including itinerary planning changes and consideration for different time zones.
- Manage expense reporting processes including completing reports for these Directors and reconciling credit cards.
- Ensure the Directors preparedness for meetings and engagements securing required materials logistical details etc.
- Proactively anticipate the Directors needs taking initiative to address potential issues before they arise.
- Maintain and organize Outlook communications and folders as appropriate keeping the Directors well-organized and aligned to Company records and retention schedules.
- Support and advocate for all workstreams and members of the Digital Product Design team.
- If local to Palo Alto support management/organization of the office space including but not limited to layout supplies group activities executive visits etc.
- Support and assist onsite events hosted by Digital Product Design and support special projects as needed.
- Handle confidential business-related data with the utmost discretion integrity and sound judgment regarding appropriate information sharing.
- Continuously seek process improvements to increase productivity and efficiency of the Design organization.
Qualifications
Basic Qualifications:
- High School Diploma or equivalent combination of education training and experience.
- 3 or more years of experience as an executive assistant supporting senior leader(s).
- Knowledge of administrative procedures software applications (such as Microsoft Office Word Excel PowerPoint Teams etc.) records management systems and other business procedures and terminology.
- Excellent organizational skills time management skills and attention to detail including anticipating needs and being proactive.
- Excellent writing editing and proofreading skills.
- Displays a high degree of professionalism to maintain confidential information deal with people tactfully and help establish strong relationships and positive communication.
- Ability to work collegially within a team environment in an open concept office area.
- Ability and willingness to support a team with global operations and manage various time zones to promote meeting participation and employee engagement.
Experience supporting creative leadership in a corporate design/marketing or agency setting (highly preferred but not required)
Even better if you have:
- Bachelors Degree
- Work experience includes office project or logistics management experience in a high energy and creative professional environment.
- Ability to prioritize manage and deliver on multiple assignments with minimal supervision
- Ability to adapt to a rapidly changing environment
- Experience of working with design teams or other creative cultures
- Experience working with project management tools such as Airtable
- Experience working on global teams
- Experience with Ford systems
- Passionate about putting people first and cultivating a top-performing team culture
You may not check every box or your experience may look a little different from what weve outlined but if you think you can bring value to Ford Motor Company we encourage you to apply!
As an established global company we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe or keep you close to home Will your career be a deep dive into what you love or a series of new teams and new skills Will you be a leader a changemaker a technical expert a culture builderor all of the above No matter what you choose we offer a work life that works for you including:
Immediate medical dental vision and prescription drug coverage
Flexible family care days paid parental leave new parent ramp-up programs subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement fertility treatments and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays including the week between Christmas and New Years Day
Paid time off and the option to purchase additional vacation time.
For more information on salary and benefits click here:
position is a range of salary grades 6-7.
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race religion color age sex national origin sexual orientation gender identity disability status or protected veteran the United States if you need a reasonable accommodation for the online application process due to a disability please call 1-.
This position is hybrid. Candidates who are in commuting distance to a Ford hub location may be required to be onsite four or more days per week. #LI-Hybrid #DPDJOB #LI-LS1
Required Experience:
IC
Employment Type
Full-Time
