Job Title: Full-Charge Bookkeeper / Financial Controller
Job Title: Full-Charge Bookkeeper / Financial Controller
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Title: Full-Charge Bookkeeper / Financial Controller (Multi-Entity)
Company Overview:
EAKdistribution KAE Holding and Heirloom Organics form a three-entity organization working collaboratively across manufacturing logistics supply chain and sales/marketing. Our brands span various categories yet they all share a common purpose: creating impact-driven thoughtful products designed to improve peoples daily Overview:
We are seeking a detail-oriented Full-Charge Bookkeeper / Financial Controller (Multi-Entity) to manage the bookkeeping and accounting functions for all three business entities. This is a hands-on role responsible for recording daily transactions reconciling accounts preparing monthly financial statements managing intercompany transactions coordinating with external accountants and ensuring compliance with all filing requirements. While prior e-commerce experience is a plus it is not required; we prioritize accuracy timeliness and a proactive approach.
As a Full-Charge Bookkeeper / Financial Controller (Multi-Entity) you will report directly to the CEO and collaborate with external accountants product managers and other members of the leadership This Role is Exciting:
- Remote Flexibility: Work from anywhere with a reliable Wi-Fi connection.
- Professional Growth: Join a fast-growing company that invests in your career development offering ample opportunities for both professional and personal growth.
- Leadership Opportunity: Be part of the leadership team of an established successful e-commerce company with significant growth potential. Your insights will help shape the companys financial strategy and operational efficiency.
Key Responsibilities:
1- Daily Bookkeeping & Transaction Management:
- Record all financial transactions including sales expenses payroll entries and inventory adjustments.
- Process accounts payable (vendor bills reimbursements) and accounts receivable (invoicing payment posting).
- Maintain organized up-to-date accounting records for all three entities
2- Bank Credit Card and Payment Processor Reconciliation:
- Reconcile bank credit card merchant accounts (Shopify Amazon PayPal Stripe etc.) and loan accounts monthly.
- Ensure all transactions are properly categorized and supported with documentation.
3- Intercompany Transactions:
- Record and reconcile intercompany transfers charges and loans.
- Ensure intercompany accounts net to zero at each month-end close.
4- Monthly Close & Financial Reporting:
- Perform complete month-end close for each entity.
- Prepare and deliver P&L Balance Sheet and Cash Flow statements by the agreed timeline.
- Provide variance analysis comparing actual results to budget or forecast.
5- Compliance & Tax Coordination:
- Maintain accurate sales tax records and file returns (or coordinate filings) on schedule.
- Provide timely documentation to external accountants for quarterly and annual filings.
- Support audits with necessary records and schedules.
6- Cash Flow Management:
- Maintain a rolling 12-month cash forecast.
- Monitor daily cash balances and upcoming obligations.
- Alert management of potential cash shortfalls in advance.
7- Process Improvement & System Management:
- Maintain and improve accounting systems (e.g. QuickBooks Xero).
- Recommend process improvements for greater accuracy and efficiency.
- Ensure proper internal controls are followed to safeguard company assets.
Key Performance Indicators (KPIs) / OKRs:
Objective 1: Deliver Timely Accurate Financials
- KR1: Close books for all three entities within 10 business days of month-end.
- KR2: Achieve zero material errors in monthly reporting.
- KR3: Provide consolidated financial statements by the 15th of each month.
Objective 2: Maintain Accurate Reconciled Accounts
- KR1: Reconcile 100% of bank credit card and payment processor accounts monthly.
- KR2: Ensure intercompany reconciliations are error-free each month.
- KR3: Keep all accounts current no outstanding unreconciled transactions beyond 30 days.
Objective 3: Ensure Compliance & Smooth Accountant Coordination
- KR1: Meet 100% of tax and filing deadlines without extensions (unless pre-approved).
- KR2: Provide all required reports to accountants within 5 business days of request.
- KR3: Maintain complete documentation for 100% of transactions.
Objective 4: Improve Financial Efficiency & Insight
- KR1: Implement at least 12 process improvements per quarter to save time or reduce errors.
- KR2: Maintain an up-to-date cash flow forecast that is 95% accurate vs. actual results.
- KR3: Provide management with monthly variance explanations for major changes in revenue costs or expenses.
Preferred Qualifications:
- 3 years of hands-on bookkeeping experience ideally in a multi-entity environment.
- Strong understanding of GAAP accounting principles.
- Proficiency in QuickBooks Online Xero or similar cloud-based accounting software.
- Comfort working with payment processors merchant accounts and multi-channel sales data.
- Excellent organizational skills and attention to detail.
- E-commerce/Amazon experience is a plus but not required.
Compensation & Benefits:
Salary: TBD (Based on Experience)
Benefits:
- Health Insurance Allowance
- Remote work flexibility (work from anywhere and save on commuting costs offering 100 hours of extra vacation time)
- Performance Bonuses
Employment Type
Full Time
