Advancement Operations Manager HV-NTP-8575 2

Founded in 1953 Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science Technology Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9000 students each year. The college is a recognized leader in career and transfer preparation workforce training initiatives distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy NY. With more than 80000 alumni and nearly 1000 employees the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced dynamic capable creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.

Advancement Operations Manager
HV-NTP-8575 2

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

Position Summary
The Advancement Operations Manager position focuses on optimizing donor database (Raisers Edge) management in order to maximize fundraising potential to result in increased giving. This position ensures the smooth execution of all initiatives to raise both unrestricted and designated funds in support of the colleges priorities.

Minimum Qualifications
Bachelors Degree or higher in a relevant field. A minimum of five years of direct fundraising experience preferably in an academic setting. Comprehensive working knowledge understanding and successful utilization of fundraising databases is necessary. Familiarity with Raisers Edge preferred. Proficiency in all Microsoft Office applications required comfort working in SCT Banner systems is preferred. We seek a highly organized professional with excellent written and oral communications interpersonal and administrative skills and an advanced knowledge of process and procedures for fundraising grants and alumni programs. A keen ability to analyze data and translate to data-driven recommendations for effective fundraising strategies is required.
Key Responsibilities
Oversees the Office of Institutional Advancement/Foundations information systems to ensure state-of-the-art current best practice and optimal performance for data-driven fundraising cultivation and stewardship programs. This includes consultation and planning on-going operations procedures maintenance data integrity vendor relationships and training for staff.

Analyze donor data to identify prospects and leverage industry trends to inform and help develop yearly and long-term fundraising strategy plans and outreach efforts that expand the Foundations donor base and increase giving. Work with the team to plan and carry out successful fundraising projects including appeals campaigns stewardship plans events and other initiatives.

Oversees the delivery and execution of the Foundations Annual Fund program any other appeals and initiatives as may be directed. This includes messaging mailing list segmentation timelines multi-channel marketing timely appeal follow up acknowledgement and stewardship. Collaborate with college departments such as Communications and Marketing to support shared projects develop aligned messaging and create content for mailings and press releases.

Coordinate efforts to gather interpret analyze evaluate disseminate and store relevant information about college constituents that apply to the work of the Foundation. Track donor interactions as well as information such as relocation job changes death name changes etc. to ensure up to date donor records in the data base. Share information with Advancement staff for appropriate stewardship so that cards may be sent flowers ordered etc.

Donation batch processing gifts in a timely fashion posting in Raisers Edge to keep records current and facilitate the generation of acknowledgement letters. Coordinates acknowledgement letters with Advancement staff. Coordinates the preparation and maintenance of regular reports and required surveys (gift income pledges campaign prospects grant reporting etc.) necessary to carry out the functions of the department. Assist in generating and distributing yearly reports for scholarship and other donors to keep them informed of their philanthropic investment in the college. Lead the production of the annual donor impact report and coordinate its distribution.

Work with the Finance Manager to ensure compliance with CASE Reporting Standards and Management Guidelines including the CASE-VSE required by SUNY.

Performs additional tasks as assigned.

Preparation for and at Foundation events nights and weekends as needed.

This is a 12-month Full-Time position with a salary range of $60000-$65000.

Hudson Valley offers a full benefit package including Health Insurance Dental and Eye Insurance Retirement employee and employees spouse and children free tuition waivers. HVCC also has a generous leave policy. If youre employed by a government or not-for-profit organization you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans

To apply please visit and complete the online application before the close date of September 27 2025.

Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity inclusion and dignity for all.

Women minorities veterans and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.

Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation or gender identity national origin disability status protected veteran status or any other characteristic protected by law.