Human Resources Administrative Support Coordinator

Human Resources Administrative Support Coordinator
(Administrative Support Coordinator II)

Compensation and Benefits

Anticipated Hiring Salary Range: $4367 - $4454 per month

Full CSU Classification Salary Range: $ 4367 -$ 6362 per month

• This is a full-time (equivalent to 40 hours per week) probationary non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

The HR Administrative Support Coordinator performs a variety of routine to complex administrative responsibilities to support the Human Resources and Payroll Department. The incumbent must be familiar with the basic workflow of Human Resources functions including benefits employment recruitment classification compensation and Payroll processes. Primary responsibilities include coordinating administrative support functions for multiple HR and Payroll programs; department budget responsibilities; front-facing customer service responsibilities; developing and enhancing documents involving the use of advanced software (i.e. Adobe programs and/or DocuSign); and performing administrative duties and project work and coordination related to university programs policies and procedures.

The incumbent serves as a primary contact and/or resource to the public and university constituents and regularly interacts with a variety to campus and community constituents including: working with students faculty and staff to assist them or resolve problems; networking to build campus relationships to coordinate work and projects in an accurate and efficient manner. Day-to-day work is performed independently and under general direction with minimal supervision. Work is supervised in terms of overall accomplishments. The incumbent is expected to set their own priorities. Assignments are varied requiring the use of judgment and discretion in interpreting and applying university systemwide and department policies and procedures.

Key Qualifications

• Thorough knowledge of office systems and ability to use a broader range of technology systems and packages (i.e. Microsoft Office Suite DocuSign Google email and calendar etc.).
• Thorough detailed knowledge of applicable university infrastructure policies and procedures.
• Thorough knowledge of English grammar spelling and punctuation and be able to clearly communicate professionally both orally and in writing.
• Working knowledge of budget policies and procedures.
• Skill/Ability to:
  • Excellent communication interpersonal and problem-solving skills to serve as front-line for a variety of high- level campus and community individuals.
  • Ability to coordinate clerical and administrative support functions including training and monitor student assistants work.
  • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist with the ability to problem-solve as needed or refer such issues to higher authority as appropriate.
  • Ability to perform standard business math such as calculate ratios and percentages track financial data and make simple projections.
  • Attention to detail and the ability to accurately draft and compose correspondence and standard reports and/or prepare and deliver presentations.
  • Ability to work in a fast-paced environment with frequent interruptions multiple shifting priorities and critical deadlines while consistently provide quality customer service.
  • Ability to maintain confidentiality with regard to sensitive written and electronic records.
  • Ability to work effectively with faculty staff students and the general public from diverse ethnic cultural and socio-economic backgrounds.
  • Ability to work effectively in a team-oriented environment.
  • Provide accurate information and data for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes.

To view the full list of qualifications and job responsibilities please click the Position Description button above.

Education and Experience

• Completion of a high school program technical/vocational program or equivalent.
• Four years of related administrative support experience.
  • Preferred Qualifications:
    • Bachelors degree from an appropriately accredited college.
    • Knowledge of PeopleSoft Human Resources and/or PageUp software.
    • Working knowledge of multiple HR functions and processes.
    • Bilingual English/Spanish.

Department Summary

Our mission is to enhance the university community by attracting retaining and supporting a quality workforce in its effort to provide an excellent educational program for our students.

Deadline & Application Instructions

Applications received by September 22 2025will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click Apply Now to complete the employment application for California State University Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resum/vitae 2) a cover letter that addresses their specific qualifications and interest and 3) contact information for three professional references.

Fresno State

California State University Fresno is one of 23 campuses in the California State University System. The Universitys mission is to boldly educate and empower students for success through our values of Discovery Diversity and Distinction. The current student population is more than 25000 including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state nation and across the globe.

Metropolitan Fresno with a multi-ethnic population of over 527000 is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite Kings Canyon and Sequoia National Parks San Francisco Los Angeles the Monterey Peninsula beaches sailing lakes and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and Orders 1096 and 1097 prohibit discrimination harassment and retaliationon the basis of a protected status: race color religion national origin ancestry age sex (including gender identity) sexual orientation marital status pregnancy mental disability physical disability medical condition and covered veteran status. Fresno States commitment to diversity informs our efforts in recruitment hiring and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per theCSU COVID-19 Vaccination Policy it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications. Questions may be sent to.

Supplemental Information

Following a conditional offer of employment a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a designated position under the California State Universitys Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)