Maintenance Director

St. Labre Indian Catholic School

Pretty Eagle Catholic Academy

St. Charles Mission School

Job Description

Job Title: Maintenance Director

Department: Maintenance

Reports To: Executive Director

FLSA Status: Exempt 12 month position

Salary Grade: 11A ($78568-$98210-$117853)/yr.

Approved Date: 10/16/2023

SUMMARY

The Maintenance Director leads and directs the following areas: Maintenance Custodial Residential/Groundskeeping/Property and Warehouse through subordinate supervisors. This position is responsible for planning organizing developing and directing the overall operations and maintenance of institutional and residential facilities at St. Labre St. Charles Pretty Eagle campuses and the ashbacheeitche Crow Language Immersion Preschool in accordance with policies and procedures current federal state local and organizational standards guidelines laws and regulations governing the facilities to assure they are operated and maintained in a manner that creates a safe and efficient work environment that improves business performance and optimizes staff satisfaction and productivity. The Maintenance Director must exercise considerable independent judgment and initiative in performing assigned duties. He/she must also exercise tact and courtesy in contacts with school officials co-workers contractors and the general public.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Indicates the non-essential duties and responsibilities. Nothing in this job description restricts St. Labres right to assign or reassign duties and responsibilities to or from this job at any time.

A. Leads directs and effectively delegates to subordinate supervisors who are responsible for a staff of institutional/residential maintenance workers carpenters custodians grounds keepers and warehouse clerk in the accomplishment of project assignments within budget with quality and on schedule.

1. Interviews selects trains motivates corrects evaluates rewards and disciplines employees; addresses complaints and resolves problems develops goals and procedures to ensure continuous improvement and achievement of goals.

2. Implements effective means to track and evaluate timely and correct completion of work.

3. Maintains safe working conditions and practices in the department.

4. Ensures employees are trained in proper work practices when they are oriented to the department and that they attend and participate in all relevant training programs established by OSHA and other regulatory agencies. Provides technical training to staff.

5. Stay abreast of and ensures compliance with applicable tenant-landlord requirements.

B. Maintains the interior and exterior of all buildings structures grounds residential units and other property in all seasons.

1. Provides for 24-hour coverage for the boiler plant water treatment plant HVAC systems and facility mechanical equipment.

2. Ensures the performance condition and reliability of all plumbing mechanical and electrical equipment to ensure safe and efficient operation of all facilities.

3. Implements and evaluates Preventative Maintenance Program

4. Develops implements and maintains written maintenance policies and procedures.

5. Assures that internal and external services are properly completed/supervised in accordance with contracts/work orders to ensure conformance to established specifications and compliance with applicable governmental specifications.

C. Management for areas of responsibility to ensure proper utilization of financial and other resources.

1. Plans and prepares departments operating and capital budget soliciting input from other organizational leaders and forecasts needs of the organization.

2. Conducts an annual assessment of facilities to identify needed improvement and repairs and evaluates use of space and facilities.

3. Schedules required major equipment purchases remodeling and special projects as assigned.

4. Purchases equipment and supplies as necessary.

5. Plans budgets and schedules facilities modifications including cost estimates bid sheets layouts and contracts for construction.

6. Participates in selection of and manages work of required consultants/contractors. Develops requirements for proposals and contracts and associated documents. Reviews billing from contractors for accuracy.

7. Acts as liaison to public utility environmental energy and other relevant agencies and represents the schools position and interest effectively in dealing with outside contractors vendors and engineering consultants.

SUPERVISORY RESPONSIBILITIES

Directly supervises the Maintenance Supervisor Custodian Supervisor Property Supervisor and Office Manager. Indirectly supervises a total of 30 to 35 employees in the Maintenance Department. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor of Science degree (B. S.) in engineering architecture construction management or related fields preferred and five years experience in related career. Must have a minimum of three years supervisory experience in motivating training developing appraising and directing the efforts of professional and technical staff in a maintenance/facility related position.

KNOWLEDGE SKILLS AND ABILITIES

1. Must possess leadership ability and team-building skills to effectively supervise staff and interact with all levels of management. Good human relation skills strong verbal and written communication skills required. Well developed problem solving skills and ability to develop conceptual alternatives. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing maintenance practices. Must have the ability to plan organize develop implement and interpret the programs goals objectives policies procedures etc. of all school facilities. Computer literacy/experience required.

2. Working knowledge in operation and maintenance of facility management services low pressure boilers water treatment plant refrigeration and air conditioning generators plumbing and electrical systems blueprint reading preferred and equipment maintenance. Must be knowledgeable in building codes and safety regulations.

3. Ability to work effectively with all levels within the organization and outside of the organization.

4. Respects the teachings of the gospel of Jesus Christ in private personal and public life.

5. Commitment to the mission of the Roman Catholic Church in Native American education.

6. Sensitivity to and appreciation of Native American people and their cultures.

7. Ability to serve as an appropriate role model for students.

CERTIFICATES LICENSES REGISTRATIONS

Valid Montana drivers license required.

Low pressure boiler license - must obtain within a specific time period.

Water & waste water license (3A 4B 4C) - must obtain within a specific time period

Refrigeration certification - desired

Electrical license - desired

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to talk or hear. The employee frequently is required to stand; use hands to finger handle or feel; reach with hands and arms; climb or balance; and stoop kneel crouch or crawl. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently exposed to moving mechanical parts.

The noise level in the work environment is frequently loud.