Legal Management Office Assistant

Examples of Duties: Duties may include but are not limited to the following:

• Coordinates the preparation of and then maintains files and record keeping systems; sorts and stores information based on alpha numeric content or other classification methods; searches for and retrieves information stored in manual and/or automated systems; purges files in accordance with established procedure.
• Monitors the front office counter and addresses visitors; key operator of main office phone number; orders/maintains office supplies office machines -- copier fax machines postage machine et cetera and office library.
• Processes legal documents records and reports through the County Counsels Office as well as through County departments the courts and/or private counsel and other agencies based on established legal and office procedure or special instruction in case files; ensures the service of legal process; requests receives and files information on prior legal actions and professional reports related to current cases as well as documents resulting from or in support/defense of legal action.
• Enters and maintains case information in case management software program.
• Gives the public County employees and others general procedural and/or case information which requires distinguishing between and consideration of sensitive or confidential versus public information.
• Routinely interacts and effectively communicates in a professional manner with department/agency heads members of Board of Supervisors Grand Jury and other high-profile individuals.
• Schedules meetings appointments depositions hearings and calendar for assigned attorneys.
• Prepares a variety of legal documents (e.g. summons and complaints motions briefs discovery documents administrative records) opinion memoranda staff reports and a variety of other legal documents and forms all of which require application of legal procedures and formatting as well as an understanding of the function of the client department; documents may be prepared from verbal instruction handwritten or typed drafts or voice-recorded material/instructions; consults with originator and independently determines format distribution and preparation priority.
• Proofreads and corrects written work for grammar spelling punctuation and conformance to established legal and/or administrative procedures or other guidelines develops forms and standardized correspondence language for use in document preparation.
• Assists attorney staff with legal research which includes citation search and verification for accuracy shepardizing citations and related activities which require the application of routine legal research methods.
• Performs other related duties as required.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING and EXPERIENCE:

FINAL FILING DATE: Applications must be received by the County of Ventura Human Resources in Ventura Californiano later than 5:00 p.m. on Tuesday September 16 2025.

To apply online please refer to our web site at If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources 800 South Victoria Avenue L-1970 Ventura CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application; however it/they may not be substituted in lieu of the application.

NOTE: If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here (Download PDF reader) for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying
All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicants qualifications and acceptability for the position.

APPLICATION EVALUATION qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTEN EXAMINATION - 100%: A job-related written examination will be administered to test candidates knowledge of interpersonal skills office practices vocabulary grammar/punctuation records management/filing spelling and legal terminology.

Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

NOTE: If appointed at the lower level incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements demonstrating satisfactory performance and in accordance with the business needs of the department.

BACKGROUND INVESTIGATION
The selected candidatemay be subjected to a thorough post-offer pre-employment background investigation which may include inquiry into past employment education criminal background information and driving record.

For further information about this recruitment please contact Lorin Calderon by e-mail at or by telephone at .

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.