Facility Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves:

As a Facilities Coordinator you will provide general facility management coordination with continuous monitoring of the facility. Working closely with the facility management team you will handle routine operations including procurement of supplies and services managing work orders within CMMS issuing purchase orders managing bid requests and service/construction contracts asset/equipment tracking/disposal and processing accounts payable and receivable. Youll also support site events to ensure assigned tasks for the group and subcontractors are completed successfully.

What your day-to-day will look like:

Administrative Functions:

• Assist the Facility Management Team with tactical planning for goals objectives and completion of daily workload
• Provide facility-specific assistance to the account management team as needed or requested
• Coordinate and maintain facility management tasks as assigned
• Coordinate and support client or JLL special events
• Provide support for meetings and conference room reservations as needed and directed
• Assist with coordination and scheduling of maintenance activities

Communication and Relationship Coordination:

• Provide general facility management services including continuous monitoring of office/facility operations
• Act as interface with client employees visitors and guests
• Ensure appropriate follow-up with customers to address their needs
• Provide direction and information to vendors facilities staff and service providers to ensure excellent coordination and execution of work within the client environment with minimal disruption

Compliance:

• Properly and effectively administer and maintain JLL system information
• Assist with budgetary requests analysis and reporting
• Assist with researching analyzing and reporting budget variances

Required Qualifications:

• Associates degree in business or related field or equivalent work experience
• 2 years of experience in facilities or property administration
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times especially under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficiency in MS Office Suite with strong written verbal and interpersonal skills
• Strong organizational skills and collaborative working style

Preferred Qualifications:

• Bachelors degree
• Experience working within automated work order systems

Physical Requirements and Work Conditions:

• Ability to work in an office environment with typical administrative activities

Location: Onsite

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.