Executive Assistant
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Job Summary
Job Details
Description
Job Summary
The purpose of the Executive Assistant is to provide administrative support to the Homewood Mountain Resort leaders with particular focus toward assisting the General Manager and the Sr. Director of Mountain and Ski Operations. Other areas of focus would be to support data collection and presentations from senior leadership meetings manage scheduling of meetings and minutes and execution of special projects for the Senior Team Group.
Duties and Responsibilities
Provide administrative support to the Company Executives and other staff as may be assigned. Examples would include attendance of senior leadership meetings maintain accurate meeting minutes follow up with key leaders on deliverables etc.
Manage schedules through Microsoft Outlook scheduling meetings.
Work on special administrative projects as assigned which may include assembling presentations coordinating vendors/subcontractors performing field walks from time to time and participating in meetings and presentations.
Assist in the overall daily office operations which include answering phones mailing scanning and distributing correspondence
Assist in the coordination of meetings in the office including presentations set up and break down.
Record and distribute meeting minutes as requested.
Participate with project teams and provide leadership in the assembly and presentation of special projects as assigned (i.e.: assembly of procedures documentation of workflows etc.)
Manage the office environment including ordering or making runs to supply and restock office equipment and other office needs.
Provide directions to the team as it relates to the efficient management of offices.
Coordinate with vendors and subcontractors as requested.
Coordinate meal orders for meetings as requested.
Cooperate with the Accounting team in the collection and presentation of financial reporting items (i.e.: American Express expenses etc.).
Coordinate with other company departments at events and meetings helping as needed.
Participate in the administrative management and organization of the warranty and customer service program.
Qualifications
Skills and Qualifications
Required: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential duties:
Minimum high-school diploma preferably higher education.
Minimum three to five years in a similar capacity.
Experience working both independently and in a team-oriented collaborative environment.
Experience working in an environment with shifting priorities demands and timelines.
Computer literacy
Competency with Microsoft Office Suite: Excel Word PowerPoint.
Capable of working with remote teams via teleconference and online meetings.
Ability to listen and respond to multiple players providing feedback and recommendations as required to meet office and project needs most effectively.
Capable of working at length in an office environment with heavy computer use.
Capable of soliciting feedback from multiple project participants and following directions.
Must be professional and maintain the ability to communicate at different levels in verbal and written form.
Must conduct business in a professional and ethical manner with all team members external business associates and coworkers to reinforce goodwill and profitability for the company.
Positive attitude professional demeanor and exceptional communication and interpersonal skills to deliver service to guests members and team members.
Must possess high level of confidentiality and discretion
Education and Experience
High School Diploma or higher education preferred
2-5 Years Related Experience
Physical Demands & Working Conditions
Lifting and carrying light materials (typically up to 20lbs)
Sitting for prolonged periods (often at a desk or computer)
Equipment Used (Optional)
Computer/Laptop
Telephone System
Printer copier and scanner
Video conferencing tools (Zoom Microsoft Teams)
Why Homewood
Great Views Great Vibes Less Stress. At Homewood were doing things a little differently. Here our guests are more than another face in the lift line and our team members are more than a name on a spreadsheet. We are creating intimate experiences and memories that will last a lifetime. Were building a community and we want you to join us.
Perks & Benefits
Homewood Season Pass for each employee.
Homewood Season Pass for employees spouse and dependents.
Buddy Tickets - Up to 6 non-peak daily lift tickets at 50% of the days rate
Group Ski/Snowboard Lessons when available
Access to ski/snowboard rentals (demos at a discount) for recreational use on the mountain when available and not-on duty.
50% discount at Food & Beverage locations at Homewood
Discount at Homewood Mountain Resort operated retail stores starting at 25%
Employee Assistance Program (EAP)
Required Experience:
Senior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
