Executive Administrative Assistant (Retirement Solutions)
Executive Administrative Assistant (Retirement Solutions)
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Job Description
This position will support the VP of Retirement Plans Private Sector Sales along with that team of leaders.
The preference is for this person to work a hybrid schedule out of the Columbus office (3 days per week) if at all possible. Remote associates will be considered depending upon the available talent in the candidate pool.
This is a D4 band role.
#LI-COLE
Job Description Summary
Under general direction provides a wide variety of confidential and detailed administrative support. Regularly coordinates meetings and makes detailed travel arrangements for the executive and staff. Regularly plans organizes and schedules own work. Composes and regularly sends internal and external correspondence; maintains and updates office records; compiles more complex information for reports and presentations; answers telephone calls and emails and may respond for the executive; and manages calendar for leader(s) and their staff. May serve as informal lead/mentor to other administrative assistants in the office.Job Description
Reporting Relationships: Typically reports to an AVP level executive or above and may support multiple executives and their staff. There should be a clear business need to have dedicated administrative support for one executive. Placement into this administrative assistant job is determined by the job duties regularly assigned and the reporting level supported.
Core Duties and Responsibilities:
- Focus is on both daily and longer-range calendar. Manages leaders personal calendar as directed. Makes mid-trip changes on the quickly when circumstances warrant. Needs less direction on calendar management. Recommends travel options; books travel for executive(s) and their staff.
- Screens communications for action items and due dates bringing key items to the executives or staffs attention. Initiates necessary actions (e.g. follow-ups prioritizations action required etc.). Prints large attachments for ease of reading and documentation. Drafts responses for executive review. Knows and implements executives style into all communications. Rarely needs to seek guidance on email replies. Responds to emails regularly.
- Provides assistance with office procedures or processes that help the team be more productive and efficient.
- Monitors departmental expenses processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for proper reporting. BCR line item research. Manages budget for meeting planning. Quality checks invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. Mid-level level financial impact.
- Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.
- Keeps current with Nationwide procedure changes HR policy changes business environment etc. that impact department level plans.
- May lead special projects.
- Performs other duties as assigned.
Typical Skills and Experiences:
Education: High school vocational or technical business school studies in secretarial science. Some undergraduate level coursework beneficial.
License/Certification/Designation: Administrative professional certification(s) a plus. Such as Certified Administrative Professional (CAP) Certified World Class Assistant (CWCA) Certified Executive Administrative Professional (CEAP).
Experience: Typically 6 or more years related administrative assistant / secretarial experience. Nationwide experience highly desirable.
Knowledge: Knowledge of company policies and organization structure. Basic office planning administration and corporate procedures and policies knowledge. Knowledge of insurance/financial services concepts and terminology and
business acumen
Skills/Competencies: Demonstrated initiative and decision-making skills in order to evaluate recommend and implement solutions to office workflow problems. Verbal and written communication skills to correspond and interact with all levels of leaders and associates leaders and employees at other companies and in the community customers and other contacts. Ability to proofread own work and the work of others for content and format accuracy. Intermediate mathematical calculation skills. Advanced ability to operate business equipment and personal computer with MS Office Suite (Word Excel PowerPoint Access) Outlook Skype ePro Concur Egencia HRIS MyTime relationship management and ability to build effective business relationships political savvy.
Other criteria including leadership skills competencies and experiences may take precedence.
Staffing exceptions to the above must be approved by the hiring managers leader and HR Business Partner.
Values: Regularly and consistently demonstrates the Nationwide Values and Guiding Behaviors.
Job Conditions:
Overtime Eligibility: Eligible (Non Exempt)
Working Conditions: Occasional travel. Nonstandard extended or overtime as needed based on workflow needs.
ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.
Evaluation Activity: DRC 8/2017
Benefits
We have an array of benefits to fit your needs including: medical/dental/vision life insurance short and long term disability coveragepaid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date nine paid holidays 8 hours of Lifetime paid time off 8 hours of Unity Day paid time off 401(k) with company match company-paid pension plan business casual attire and more. To learn more about the benefits we offer click here.
Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged appreciated respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.
NOTE TO EMPLOYMENT AGENCIES:
We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.
Employment Type
Full-Time
