Senior Clerical Officer Pupil Well-being Auxiliary

Pupil Well-being Auxiliary (Senior Clerical Officer)(Job Reference:)

Primary Location

St Columbanus College

JOB DESCRIPTION

JOB TITLE:Pupil Wellbeing Auxiliary (Senior Clerical Officer)

RESPONSIBLE TO:Head of Pastoral Care

ACCOUNTABLE TO:Board of Governors and Principal

Pupil Well-being Auxiliary (Senior Clerical Officer)(Job Reference:)

Primary Location - St Columbanus College

JOB DESCRIPTION

JOB TITLE:Pupil Wellbeing Auxiliary (Senior Clerical Officer)

RESPONSIBLE TO:Head of Pastoral Care

ACCOUNTABLE TO:Board of Governors and Principal

1. JOB PURPOSE

The College seeks to appoint aPupil Wellbeing Auxiliary (Senior Clerical Officer) who will assist the Head of Pastoral Care to promote positive wellbeing by providing support services to improve the wellbeing of all services will take place within the College and may include coaching signposting/referrals group activities and enrichment activities to support positive mental health and wellbeing.

The post holder will assist the Head of Pastoral Care to implement and monitor strategies and interventions aimed at improving the wellbeing of students and will promote positive wellbeing support strategies and resilience for adult life.

The postholder will assist the Head of Pastoral Care in ensuring conditions in the College are conducive to wellbeing in a safe and welcoming environment and will also carry out a number of key administrative tasks as required by the needs of the post and/or at the discretion of the Head of Pastoral Care.

2. MAIN DUTIES AND RESPONSIBILITIES

Student Mentoring

- To assist the Head of Pastoral Care to implement and deliver a range of preventative wellbeing strategies for students with mental health and behavioural difficulties e.g. anger management anxiety mentoring attendance workshops or other related sessions to promote positive learning behaviour within the scope of the post.

- Under the direction of the Head of Pastoral Care to refer pupils as necessary to appropriate external agencies

- Under the direction of the Head of Pastoral Care to support pupils referred to the wellbeing hub through the use of restorative behaviour techniques where appropriate.

- Under the direction of the Head of Pastoral Care to liaise with and refer to external agencies and to attend relevant meetings with them and/or parents as appropriate.

- Under the direction of the Head of Pastoral Care to contribute to pupil passports/personalised learning plans/behaviour learning plans.

- To undertake general pupil supervision duties.

- To support the Heads of Year and School Leadership Team in relation to Pupil Wellbeing.

- To support the pastoral team.

Administration

- Operate manual and/or computerised information systems in relation to administrative tasks associated with the area of work.

- Complete and submit all records/returns as required.

- Maintain an inventory/records of resources.

- Order/purchase receive check store securely and distribute resources.

- Assist in school administration and photocopy as directed.

Other duties

To assist the Head of Pastoral Care in making sure staff can:

- Recognise signs and symptoms of mental health needs in students and

- Know what to do should they have a concern.

Support staff in contact with students with mental health needs to:

- Promote positive wellbeing

- Help raise awareness and

- Give all staff the confidence to work with these students.

Participate in any relevant training/development as required.

Implement all school policies and procedures.

To develop effective relationships with other school staff parents and students to ensure a coordinated approach to achieving the aims and objectives of the post.

Any other duties as may be assigned within the level of the post.

Planning and Organising

Under the direction of the Head of Pastoral Care the post holder is expected to plan co-ordinate and prioritise the above activities to support the smooth and efficient running of the school and the Wellbeing Hub at all times.

Internal and External Relationships

The post holder reports to the Head of Pastoral post holder is expected to develop effective relationships with other Collegestaff parents and students to ensure a co-ordinated approachto achieving the wellbeing of all students.

Evaluated at Senior Clerical Officer SCP11-14 (EMcG 29.04.25)

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NOTES TO JOB APPLICANTS

1. You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.

2. You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.

3. The stage in the process when the criteria will be measured is outlined in the table below.

4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.

5. Please note that the Selection Panel reserves the right toshortlist only those applicants that it believes most strongly meet thecriteria for the role.

6. In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria asoutlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.

SECTION 1 - ESSENTIAL CRITERIA

The following areessentialcriteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage. You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.

Factor

Essential Criteria

Method of Assessment

Qualifications/ Experience

Skills / Abilities

Hold an NVQ 3 or equivalent in a relevant discipline.

Relevant clinical or teaching qualifications in relevant disciplines e.g. education/counselling/psychology /psychiatry

Experience of working with young people in an educational environment

Experience of and commitment to applying requirements of safeguarding and child protection policies and procedures with ability to demonstrate discretion and confidentiality.

Experience working as part of a team.

Shortlisting by Application Form

SECTION 2 - ESSENTIAL CRITERIA

The following areadditionalessentialcriteria which will be measured during the interview/selection stage.

Factor

Essential Criteria

Method of Assessment

Knowledge

Evidence of knowledge of:

• The requirements of a Senior Clerical Officer.
• General office administrative processes and records.

Interview

Skills / Abilities

• Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines
• Evidence of a customer focused approach to work
• Demonstrable people management and team skills to successfully motivate and manage others
• Evidence of sound interpersonal and communication skills
• Evidence of knowledge of:

- The requirements of a Wellbeing Lead

- National and local mental health services

- Both the physical and emotional health in promoting the wellbeing of an individual

• Forming and maintaining appropriate relationships and personal boundaries with children and young people.
• Exceptional interpersonal and organisational skills
• A willingness to learn new skills and approaches and to share the experience with others
• Ability to listen to and communicate effectively with young people.
• Ability to write reports produce management information and accurately collate and analysing relevant data.
• Ability to liaise sensitively with parents/carers recognising their role in the students learning both verbally and written
• Ability to work unsupervised and on ones initiative to be proactive and adapt where necessary
• Ability to be innovative and flexible whilst developing new strategies and methods of evaluating the impact of wellbeing programmes
• Ability to apply a pastoral and child centred approach and belief in the value of individuals

Interview

Values Orientation

Evidence of how your experience and approach to work reflect EAs/the Schools Values/ethos. You will find information about our Valueshere

Interview

SECTION 3 - DESIRABLE CRITERIA

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.

Factor

Desirable Criteria

Method of Assessment

Qualifications/Experience

• Accreditation and membership with an appropriate organisation e.g. BACP (British Association for Counselling and Psychotherapy)
• Mental Health First Aid training in Higher Education or similar
• CYP-IAPT Qualification (such as EEBP CWP or equivalent)
• Experience of counselling in an educational environment
• Experience in dealing with young people in work or home situations.

Shortlisting by Application Form

DISCLOSURE OF CRIMINAL BACKGROUND

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.

In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.

Further information can be accessed atNI Director theDepartment of Justice.

APPLICANT GUIDANCE NOTES

To view the applicant guidance notes please clickhere.

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The Education Authority is an Equal Opportunities Employer