Administrative Assistant

Job Title

Administrative Assistant II Contract Cleanup Project

Facility / Location

Sutter Senior Care PACE
444 North 3rd Street Suite 150 Sacramento CA 95814

Assignment Details

Duration: 3 months (approx. 8 10 weeks)

Hours: 40 hours per week

Work Setting: Onsite (non-patient care)

Reports To: Carrie Lane Manager of Learning and Training

Position Summary

Sutter Senior Care PACE is seeking a detail-oriented Administrative Assistant II to support a contract cleanup project. This role will focus on reviewing reconciling and updating contract records to ensure accuracy compliance and centralization of documentation. The position requires strong administrative experience excellent attention to detail and comfort working with multiple systems and cross-functional teams.

Key Responsibilities

Reconcile internal contractor lists with data in the contracting platform.

Review contracts to extract and validate key fields (status dates terms vendor information).

Update and maintain platform data to establish a single source of truth.

Cross-reference data and flag discrepancies or items requiring decisions from Legal Finance or management.

Collect and upload missing vendor documentation (e.g. COIs licenses training verification).

Coordinate with internal departments (Legal Finance Operations) and when needed external vendors.

Support quality review renewals and ongoing updates as needed.

Required Qualifications

Proven administrative experience with strong accuracy and organizational skills.

Proficiency in Microsoft Excel and SharePoint.

Ability to quickly learn and navigate new systems.

Strong communication skills and ability to coordinate with multiple teams.

Demonstrated ability to manage detailed data and documents effectively.

Preferred Qualifications

Experience with contract review or management.

Familiarity with i-Certis or similar contracting platforms.

Background in healthcare administration or compliance.

Impact of Role

Accelerate accuracy and reliability of contractor records.

Support proactive contract renewals reporting and compliance tracking.

Reduce compliance risk by creating a centralized and reliable contract dashboard.

Enable Training Manager to focus on additional organizational priorities.