Administrative Associate - Visitor Engagement (Intermittent Schedule)
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Job Location:
Wheaton, IL - USA
Hourly Salary:
USD 20 - 23
Posted on:
09-09-2025
Vacancies:
1 Vacancy
Job Summary
The Forest Preserve District of DuPage County is seeking an Administrative Associate to support the Community Engagement and Visitor Services team. This role plays a vital part in helping us connect people to nature by providing the behind-the-scenes administrative support that keeps programs events and daily operations running smoothly.
This intermittent position offers flexible scheduling with hours that vary throughout the year:
- SeptemberNovember and FebruaryMay: 2024 hours per week
- All other months: 812 hours per week
What Youll Do
- Provide day-to-day administrative support such as filing scanning preparing documents and managing mail.
- Use Microsoft Office to create and update reports correspondence and records.
- Serve as the main point of contact for scheduling educational programs field trips and scout programs.
- Assist with purchasing maintaining inventory and reconciling invoices for supplies uniforms and equipment.
- Help coordinate and support special events and sponsorship activities.
- Maintain accurate records and assist with sensitive projects requiring discretion.
- Support staff and volunteers by keeping operations organized and running efficiently.
What Youll Need
- Must be 18 years of age or older at the time of hire.
- High School Diploma/GED 1-3 years of related experience in an administrative role or equivalent combination of education training and experience.
- Ability to perform job duties with a high degree of tact and discretion while dealing with confidential materials and actions.
- Valid Drivers License in good standing.
- Proficiency with Microsoft Office Suite.
- Ability to maintain complete accurate and organized records.
- Effective verbal and written communication skills.
- Ability to establish rapport and maintain effective working relationships with the public vendors elected officials and staff.
- Ability to prioritize and manage multiple tasks and projects while interpreting and applying complex written and verbal instructions.
Why Join Us
At the Forest Preserve District of DuPage County youll be part of a team dedicated to connecting people to nature protecting natural resources and inspiring lifelong learning. This role is a great fit for someone who enjoys variety in their work is detail-oriented and wants to play a key role in supporting educational programs and public engagement.
Starting Pay
$20.79 23.39 per hour.
Work Setting
Based out of the headquarters facility in Wheaton IL.
Apply Today
Help shape the future of DuPages natural spaces while growing your engineering career. Follow the link to apply directly and be considered for this role. More details can be found in the full job description attached or on our website.
The Forest Preserve District of DuPage County is committed to fostering a diverse and inclusive workplace built on a foundation of respect integrity teamwork and excellence. Our organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Required Experience:
IC
Key Skills
- Business Development
- Employee Orientation
- Public Health
- Account Management
- VersionOne
- Conflict Management
- Project Management
- Relationship Management
- Team Management
- Customer relationship management
- Human Resources
- Public Speaking
About Company
Discover DuPage County's forest preserves and connect with nature through trails, programs, and events. Help shape the future by taking our survey and supporting conservation efforts.
