Secretary III (Children's Justice Center) - Honolulu

Recruitment Number 25-198KSSecretary III (Childrens Justice Center) SR-16 Honolulu Oahu.

This position serves as the personal and confidential secretary to the Statewide Director of the Childrens Justice Centers of Hawaii and assists the Director in the coordination of the five Centers and Satellite Programs activities. This position works independently subject to limited direction of the Director and handles the logistics of interaction with four state and county cooperating agencies including: the Department of Human Services County Police Departments and Prosecutors Offices as well as the Attorney Generals Office. This position may supervise and participate in performing highly complex clerical work.

Education: Graduation from high school or equivalent.

General Experience: Two and one-half (2-1/2) years of progressively responsible typing stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.

This experience includes but is not limited to several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format grammar spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts tables graphs and other materials using computer software applications etc.

Specialized Experience: One (1) year of progressively responsible typing stenographic and/or substantive clerical work which duties demonstrated possession of the ability to perform secretarial duties including but not limited to the following: (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) ability to exercise sound judgment.

Substitutions Allowed: Any combination of work experience as described above and/or education which clearly demonstrates the applicants possession of knowledge skills and abilities comparable in quality and quantity may be accepted as satisfying a portion or all of the minimum qualification requirements.

Substitution of Education for Experience:

1. Partial completion of a substantially full-time equivalent clerical stenographic or secretarial curriculum at an accredited community college business or technical school which included courses in business English arithmetic office clerical procedures and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience.

2. Successful completion of a substantially full-time equivalent clerical stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college business or technical school which included courses in business English arithmetic office clerical procedures and office equipment may be substituted for the one and one-half (1-1/2) years of theGeneral Experience.

3. Education in a accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience up to a maximum of two and one-half (2-1/2) years of theGeneral Experience.

4. Graduation from an accredited university or college with a Bachelors degree may be substituted for all of the General Experience and one (1) year ofSpecialized Experience.

Selective Certification Requirements:
1) Typing: Eligibles for this position shall be restricted to applicants who possess the minimum education and experience requirements and the skill requirement of typing at a rate of 40 net words per minute.

The applicants proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicants eligibility. Judiciary Human Resources reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.

2) Drivers License:This position requires a current and valid drivers license to operate a motor vehicle.

Any additional information may be attached to your online application submitted by email to or mailed to the following address: Hawaii State Judiciary Human Resources Department 426 Queen Street First Floor Honolulu Hawaii 96813.

Education: If you are using education as a substitute for experience you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

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