Job Opportunities Admin Support 7-Month
Job Opportunities Admin Support 7-Month
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Job Description
Location: Hanoi Vietnam
We Elevate... Your Career
Our elevators escalators and moving walks safely transport more than twobillion of us up and down buildings and across transportation hubs every day. As part of the Schindler team youll discover meaningful work that enhancesquality of life for communities and contribute to making places moreaccessible inclusive and sustainable for all. We combine innovation safety and high ethical standards ensuring respectboth among colleagues and for the world around us. By joining us you dontjust become part of our success story; you help shape the future and continueour rich legacy that started back in 1874.
Join us as a
Admin Support 7-Month
Your main responsibilities
Overall Description
Responsible for all administrative processes and tasks that support the Existing Installation Department.
Education
College or University Degree
Other skills
- Good at communication & interpersonal skill
- Good time management and planning skill well-organized
- Customer orientation
- MS Office
Professional experience
- Minimum one- year working experience at supporting/ administrative position
- Experienced in construction industry is an advantage
- Experienced in SAP is an advantage
Languages
English
What you bring
Process Control
Efficient and effective process
- Interdepartmental Coordination:
- Follow up on Engineering and Installation (EI) processes with Safety Technical Field Team (TF) and Finance (FIN) departments.
- Coordinate monthly training schedules with TF and Safety departments.
- Customer and Project Management:
- Send maintenance schedules to customers and consolidate documentation.
- Update project names and statuses in SHAPE system via BSC as needed.
- Address customer inquiries relating to maintenance schedules and ensure timely communication.
- Prepare personnel capability profiles as required
- Hand-over support:
- Receive TEMP. Ensure the documents comply with regulated process
- Report to the hotline and notify BSC to enter the SHAPE system create new elevator codes in the system
- Check PPM warranty ensure everything is completed with no defects.
- Complete NI handover documents
- Procurement and Supplies:
- Manage make PR and distribute EI stationaries PPE request CPSI logbook jumper to field staff
- Financial Administration:
- Process departmental payments and store documents on Concur.
- Ensure all financial transactions are handled efficiently.
- Documentation and Reporting:
- Compile Sup scorecards checklist
- Store and package documents appropriately for customer delivery.
- Timekeeping and Engagement:
- Prepare timesheet control overtime and compile reports.
- Support company-wide engagement activities in-terms of communication or ad-hoc tasks as needed
- Directly organize EI teams events.
- Logistics and Support:
- Manage meeting logistics and arrange travel for the team including booking hotels and flights.
Whats in it for you
- Join our purpose-driven organization. Help shape an industry in which two billion people rely on our products and services every day.
- Your development matters to us. We help you grow by offering the support you need to develop your skills and access a rewarding and fulfilling career.
- Thrive in a diverse and supportive culture. Through local and global initiatives we promote a culture of inclusion which celebrates diversity and ensures that everyone feels valued.
Employment Type
Full-Time
