Registrar
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$ 89656 - 93231
1 Vacancy
Job Description
Description
Our Mission Statement:
As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.
Yakima Valley College serves all students holistically supports all students learning goals and fosters achievement within career and educational pathways.
We strengthen our communities by providing opportunities for personal enrichment economic mobility and sociocultural engagement.The Registrar is a full-time administrative exempt position reporting to the Vice President of Student Services & Enrollment Management. As the colleges chief administrator for enrollment services and records the position leads the development and implementation of policies and procedures designed to ensure compliance with federal state and college requirements. The position is responsible for workflow processes that maximize the efficient use of technological resources while safeguarding a high level of academic integrity. The position serves as the Pillar Lead for the enrollment and record-keeping functions within the colleges ctcLink PeopleSoft student management system.
This role requires cultural competence and the ability to serve the diverse student body at Yakima Valley College which is designated as a Hispanic-Serving Institution (HSI). The position directly supervises classified employees and is responsible for creating and maintaining a student-centered supportive atmosphere with sensitivity and responsiveness to all students particularly those from underserved and historically marginalized communities.
Essential Tasks
- Maintain a thorough understanding of current regulations policies and procedures.
- Administer and oversee enrollment services and records coding in compliance with state requirements and YVC procedures; build and maintain the computerized tables as needed.
- Plan ctcLink PeopleSoft training opportunities for administrators faculty and staff who use the computerized systems enrollment and record-keeping functions.
- Provide annual reminders for faculty and staff on the Family Education Rights and Privacy Act (FERPA) regulations.
- Supervise classified and exempt employees; provide timely training and evaluation.
- Administer Washington state residency requirements.
- Implement risk-management methodologies that minimize office errors and maximize the ability to quickly detect potential concerns.
- Develop and implement office procedures that provide for timely and accurate processing.
- Process student requests for exceptions to standard policies and procedures in consultation with the Assistant Dean of Student Success Initiatives and any other department that may be impacted by the exceptions.
- Provide survey and reporting responses in collaboration with the Office of Institutional Effectiveness as requested by officials such as the U.S. Department of Education the Integrated Postsecondary
- Education Data System (IPEDS) the State Board for Community and Technical Colleges and colleagues from other state higher education officials.
- Direct the work of the colleges primary information desk.
- Support overall enrollment initiatives by coordinating with campus departments and ensuring accurate and timely enrollment processes.
- Maintain accurate Academic Advisement Reports (AAR) within ctcLink ensuring the system functions as the colleges degree audit tool and accurately reflects student progress toward graduation.
- Serve as the colleges liaison to the statewide Admissions and Registration Council.
- Direct the preparation and printing of electronic applications forms and consumer information.
- Regularly attend professional meetings both on-campus and off-campus; train others on new processes requirements and other updates as needed.
- Direct timely processing of student enrollment reporting and the provision of student academic transcripts; utilize third-party services such as the National Student Clearinghouse as appropriate.
- Develop and monitor eLearning state authorizations.
- Maintain a flexible work schedule.
- Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS: - Bachelors degree from a recognized college or university in a field related to the position.
- Three (3) years of experience extracting and analyzing data for the purpose of producing accurate reports in a higher education environment.
- Demonstrated experience which required excellent communication with internal and external clients students or customers.
- Proficiency with PeopleSoft/ctcLink and experience in managing student records using this system.
- Masters degree from a recognized college or university in a field related to the position.
- Experience using a computerized student management system particularly PeopleSoft/ctcLink for the processing and maintenance of student records.
- Experience supervising employees.
- Four (4) years of experience extracting and analyzing data for the purpose of producing accurate reports in a higher education environment.
- Experience supporting overall enrollment initiatives and collaborating with cross-campus departments to ensure seamless enrollment services.
- Read and apply complex regulations and technological guidance.
- Accurately keep records and recognize errors.
- Apply an advanced understanding of Microsoft Word Excel and related business management software to support the development of professional communications statistical reports and quality-control assessments.
- Direct projects and ensure timely completion.
- Lead a department that demonstrates excellent student-centered service with sensitivity to the needs of diverse student populations.
- Work in a culturally aware inclusive and responsive workplace with a specific focus on Hispanic/Latino students and other historically underserved groups.
- Apply professional judgment in compliance with federal state and college expectations of integrity.
- Communicate effectively both verbally and in writing.
- Establish and maintain positive working relationships with students colleagues and staff.
- Ability to be flexible in a multi-tasking environment and manage multiple deadlines.
- Maintain a high level of confidentiality.
- Effective use of computerized management of higher education records particularly within PeopleSoft/ctcLink.
- Professional standards for written communications and record management.
- Knowledge of the challenges and needs of Hispanic and underserved student populations.
Supplemental Information
- APPLICATION INSTRUCTIONS:
- A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
- A current resume(a resume will not substitute for the work experience section of the online application)
- Three (3) professional references(personal references do not count as professional)
- Unofficial transcripts for confirmation of degree(if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.
- Certifications/Credentials as requiredfor fulfillment of the minimum qualifications.
Please note: Failure to follow the above application instructions will lead to disqualification.Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.
SUPPLEMENTAL INFORMATION:
Candidates invited for interviews may be required to complete a skills test.
Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.
In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Yakima Valley College does not discriminate against any person based on their race color creed religion national origin sex sexual orientation and/or gender identity age marital status the presence of any sensory mental or physical disability the use of a trained dog guide or service animal by a person with a disability honorably discharged veteran or military status genetic information or any other prohibited basis in admission treatment or participation in its programs services and activities or in employment. All inquiries regarding compliance should be directed to Alma Ramirez Chief Human Resources Officer Yakima Valley College 1015 South 16th Avenue Yakima Washington 98902; email; telephone 509.574.4671.
Yakima Valley Colleges Annual Safety and Fire Report is available online at https:// mandated information about current campus policies concerning safety and security issues required statistics and other related information for the past three calendar years. To obtain a paper copy of the report please call 509.574.4610.
Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.
All positions are subject to funding.
Employment Type
Unclear
