Billing Administrator
Billing Administrator
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$ 70000 - 85000
1 Vacancy
Job Description
Salary: $70000.00- $85000.00 Annually
Ready to turn your passion into a career Do you dream of working in a dynamic and fast-paced logistics environment supporting mega events in sports global music tours and complex film projects Want the chance to collaborate with some of the biggest names in entertainment and sports Look no further! Were looking for talented and passionate individuals like you to join our logistics team.
Rock-it Cargo brings iconic moments to the world. Were proud to enable the worlds moments in live events across live touring sports & broadcasting film & tv and experiential events. Rock-it Cargo operates seamlessly around the globe bringing life-changing experiences to millions of people every year.
At our company we believe that our people are our greatest asset. As a Rock It CargoBilling Administrator you will play a crucial role in an environment where our employees excel and feel valued. Join us in creating unforgettable experiences and driving success in a fast-paced exciting industry. Apply today and be a part of a team that values teamwork innovation diversity and excellence.
This Billing Administrator position located in our Los Angeles office is responsible for managing the billing process to customers and supporting a senior agent working within our live touring / music division. This person will work closely with high-performing logistics teams to track project costs manage customer invoicing across multiple projects and coordinate with Finance and Accounting on vendor payment prioritization. The ideal candidate will bring an operation-focused mindset strong analytical skills and the ability to manage complexity in a fast-paced client-facing environment while ensuring that billing is clear consistent and aligned with contractual obligations and internal controls.
Location:Los Angeles4 Days in Office/Week 1 Day Hybrid
Work Schedule:Schedule fluctuates based on workloads (Core hours 9AM-5PM)
Salary: $70000.00- $85000.00 Annually
Key Responsibilities:
- Serve as the primary liaison between Operations Accounting (AR/AP) and Finance to ensure accurate and timely billing and payment processes
- Support high-performing teams on large-scale live event projects by entering vendor costs preparing draft customer invoices and ensuring alignment with budgets and contracts
- Review and process billing details from complex email communications; verify proper documentation and approvals are in place for client invoicing
- Track and reconcile billed charges against purchase orders project budgets and contractual terms
- Monitor outstanding vendor invoices and coordinate with Accounts Payable to ensure timely disbursements
- Ensure prompt customer invoicing in line with company guidelines and maintain billing accuracy across all stakeholders
- Respond to billing inquiries from internal teams and external clients ensuring issues are resolved efficiently
- Maintain organized billing records and audit trails in compliance with company policy and accounting standards
- Assist with financial reporting reconciliations and ad hoc research to support project managers and Finance
- Create and manage Smartsheet project dashboards to monitor billing activity and project status
- Utilize internal systems effectively; familiarity with NetSuite is preferred and the ability to learn proprietary tools is expected
Required Qualifications:
- Bachelors degree in Accounting Finance Business or a related field
- At least 3-5 years of professional experience in billing accounts payable/receivable or operations (internship experience qualifies)
- Strong analytical and numerical skills with excellent attention to detail
- High proficiency in Microsoft Excel; strong skills in Outlook and Word
- Exceptional written and verbal communication skills
- Strong organizational and time management abilities with the capacity to prioritize and handle time-sensitive tasks
- Ability to work independently and collaboratively across multiple teams with wide-ranging personalities
- Professionalism and discretion when interacting with internal and external stakeholders
- MUST work a minimum of 4 days per week in our LAX office
Preferred Qualifications:
- Experience working in a high-volume operationally complex environment preferably within entertainment or events
- Familiarity with NetSuite or similar ERP systems
- Proficiency with Smartsheet and Smartsheet Apps
- Process-oriented with a mindset for continuous improvement
- Customer service mindset and ability to navigate complex client interactions
- Comfortable managing multiple concurrent priorities in a fast-paced dynamic setting
- Demonstrated ability to learn new software tools quickly
Dont meet every single requirement We are dedicated to building an inclusive and authentic workplace so if youre excited about this role but your experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.
What GCL Will Offer You:
A growing logistics firm backed by an award-winning global parent company within the entertainment and luxury import/export logistics industry providing unrivaled experience and expertise for live events touring sports luxury auto and art freight forwarding. Our teams serve as the premier freight forwarders handling some of the worlds biggest concerts festivals and sporting events for many high-profile clients across the music & sports industries to make the greatest shows and events possible across the world.
Work with some of the most well-known and successful companies in the world. Your work will make an impact and be appreciated by others.
Benefits & Perks That Rock!
- Recharge & Reset: Enjoy a generous PTO package with 18 vacation days 2 floating holidays 7 sick days and 11 paid holidays annually. We know work-life balance is key.
- Your Health Our Priority: Comprehensive medical dental and vision plans are just the start. Get employer contributions to your HSA if you choose a high-deductible health plan plus access to convenient telemedicine throughMDLiveand mental health support through our Employee Assistance Program.
- Financially Fit: Secure your future with our 401(k) match and comprehensive employer-funded insurance (Basic Life AD&D Short-Term Disability and Long-Term Disability).
- Family Matters: Welcoming a new addition We offer generous paid parental leave for all parents.
- Perks with a Purpose: Grow professionally with Continuing Education Reimbursement give back with Charitable Donation Matching and even snag free tickets to client events (when available)!
- Culture Club: We love to celebrate! Join us for regular company events like birthday lunches sports outings volunteer opportunities and more.
- Optional Add-Ons: Customize your benefits with supplemental insurance (accident critical illness hospital indemnity) and pet insurance through MetLife.
- Sweet Savings: Score potential discounts on home and auto insurance through Farmers Insurance.
GCL is committed to the inclusion of all qualified individuals. As part of this commitment GCL will ensure that persons with disabilities are provided with reasonable accommodation for the hiring process. If reasonable accommodation is needed please contact.GCL provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to legally protected characteristics under applicable federal state or local law pertaining to the employees state of employment.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
