Senior Research Administrator – Post-Award, Department of Pediatrics

PositionSummary:

As a member of the Department ofPediatrics (DoP) Research Office (PRO) and Child Health Research Instituteadministrative team this position is responsible for sponsored researchpost-award administration for the DoP. The position provides post-award sponsored funding support to individualDoP faculty at the individual award level while participating in strategicportfolio management.

CoreResponsibilities:
Manages post-award activities in support of an assigned portfolio of grants and contracts within the DoP.
Uses knowledge of grant and contract management rules and regulations technical expertise and analytical skills. Post-award activities include regular review reconciliation and projection of award finances preparing adjustments and corrections to award budgets preparing financial reports and at the end of the award ensuring all financial requirements have been met and closing out the award.
Tracks deadlines for Research Performance Progress Reports. Prompts faculty well in advance of deadlines prepares and submits required report to various funding agencies.
Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
Ensures adherence to quality standards and all policies and award regulations. Creates high quality written documents.
Upon award acceptance defines account establishment parameters including billing and reporting requirements budget and cost sharing obligations.
Sets up award in financial system. Distributes award information to PIs co-PIs and relevant staff and other VCU academic units.
Performs all effort allocations and maintains master effort-allocation with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing).
Reviews and reconciles award expenditures and budgets making adjustments as necessary. Projects and forecasts future award expenditures. Manages budget and spending tracking reporting and compliance timelines through the lifecycle of the grant or contract.
Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. Completes monthly spending reports for PIs and assists with financial reports for sponsor as required by the award terms and conditions.
Monitors compliance with agency and University regulations regarding reporting.

Coordinates and submits requests for No Cost Extensions Carryover Rebudgeting requests changes in scope and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.

Facilitates the approval of invoices to pay subcontractors.

Reviews effort reports and manages quarterly effort certification processes.
Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
Assists in transferring awards out of the university.
Closes out all funded projects consistent with university process and timelines.
Follows and adheres to SOPs related to post-award functions.
Assists PIs with non-financial report submissions as necessary.
Performs related responsibilities as required.
Works collaboratively and meets regularly with other PRO research administrators to ensure smooth transition of pre to post award management
Provides mentorship and guidance to assistantresearch administrators as they support this role with their assigned taskssuch as lab purchasing and travel planning

Minimum Hiring Standards:
5 years minimum experience in an academic medical research institution
5 years minimum experience in post-award research administration
Previous experience in financial management
Ability to juggle multiple tasks with and for busy clinical providers/investigators
Ability to work under multiple competing deadlines
Proficiency in Microsoft excel
Ability to work in a diverse environment
Demonstrated ability to work in and foster an environment of respect professionalism and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU.

Preferred Qualifications:
Prior experience with VCU sponsored program systems
Prior experience in all types of federal and foundation funding mechanisms

Additional Information:

Position is located in Richmond VA. Hybrid schedule preferred but will consider fully remote.

Position will remain open until filled.

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCUs sponsored research the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for our generous benefits package that includes choices for health vision and dental coverage life-insurance short and long-term disability coverage retirement planning tax-deferred annuity and cash match programs flexible spending accounts tuition benefits significant paid-time off 12 paid holidays and more. Explore our benefits further here: is committed to hiring veterans! VCU will include a veterans period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Virginia Commonwealth University is an equal opportunity employer.

Please note that if you are employed as a university employee working in any of the health systems facilities you will need to follow VCU Health System policies which will include but will not be limited to vaccination requirements.

Jewel Jefferson

Required Experience:

Senior IC