Administrative Assistant to the District Administrators

POSITION DESCRIPTION:Assists the District Office Administrators in matters essential to the efficiency and integrity of the District Office and its operational mission.

PERFORMANCE RESPONSIBILITIES:

• Provides administrative support to the District Office Administrators.
• Greets visitors to the District Office and directs them to the appropriate administrator or staff member.
• Completes all Department of Education reports and memos as directed by administrators.
• Produces documents letters reports and memos as directed by administrators.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Screens calls to the District Administrators re-routing them to the appropriate individual or department when necessary.
• Prepares purchase orders in accordance with established protocols and as directed by the District Administrators.
• Prepares publicity materials for public events as directed by the District Administrators.
• Maintains an efficient recordkeeping system and maintains records in accordance with applicable laws.
• Orders all office supplies as needed.
• Insures that parents teachers students and the general public have been assisted in receiving answers to their inquiries.
• Maintains the District Administrators social media presence in accordance with established protocols and standards.
• Works with the Director of Diversity Equity and Inclusion to ensure that all communications are ADA-compliant and reflect the rich diversity of the communities we serve.
• Maintains confidentiality of the office.
• All other duties as assigned by the Superintendent or designee.

QUALIFICATIONS:

• Associate Degree or higher;
• Prior experience as an executive assistant or administrative assistant to senior level executives strongly preferred.
• Excellent written and verbal communication across multiple media including social media and strong customer service skills.
• Excellent organizational skills and ability to work independently with minimal supervision.
• Demonstrated ability to work in a fast-paced and dynamic office.
• Advanced knowledge of computer applications and office procedures and ability to adapt quickly to changes in technology.
• Proficiency in French Spanish Haitian Creole Cape Verdean Creole or Portuguese a plus.
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

OUR STUDENTS:Southeastern is a diverse multicultural vocational technical high school that serves over 1600 students from the City of Brockton and eight surrounding towns. Our students balance the rigors of a complete academic course of studies with technical skill training in over 20 career majors. Upon graduation our students are well-prepared for college a career or further technical training.

BENEFITS:This positionis eligible for employee benefits including health dental vision life short-term disability and long-term disability insurance course reimbursement public pension and more.

Required Experience:

Unclear Seniority