Senior Records Analyst
Senior Records Analyst
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Organize document and package records for shipment (pack boxes prepare box inventories arrange for shipment to offsite storage)
- Perform records retrieval and re-file services for records stored in off-site records storage facilities
- Perform and/or coordinate delivery service of records and records management supplies to FTC Bureau Divisions and Offices in the D.C. area and in FTC regions
- Manage the records management services email box and telephone line ensuring that staff requests for RM assistance receive a timely response in accordance with customer service requirements (acknowledgement of receipt of request within 1 business day and final response sent within 5 business days from receipt of request).
- Receive research information about implement respond to and document litigation hold placements and lifts from agency staff for records in off-site storage including lifting and placing hold orders on boxes in off-site storage as instructed by agency staff
- Place orders for staff requests for records from and return records to off-site storage
- Receive respond to and document FOIA requests for records in off-site storage
- Research respond to and document staff research requests for information about records in off-site storage
- Respond to and document staff requests to store paper documents in off-site storage by researching electronic records and by reviewing and providing inventory form correction instructions and denial of storage decisions
- Create and manage a variety of documentation and metrics as required to meet administrative services needs and management requirements
- Monitor instruct agency staff and report on the coding of cases under or lifted from litigation hold status in investigation and litigation system(s)
- Maintain records and information management SOPs for administrative activities including research methods and tools used for researching and responding to litigation holds FOIA and research requests of off-site stored paper records
Records Manager III shall serve as a records and information management (RIM) subject matter expert responsible for serving as the subject matter expert and authority on records scheduling processes methods and federal requirements associated with the establishment and implementation of agency records management program methods practices and procedures. The job duties of the Records Manager III include but are not limited to:
- Conducting and managing agency inventories and records schedule development
- Managing records disposition activities in accordance with federal requirements
The Records Manager III shall at a minimum meet the following qualifications:
- 5-7 years of experience with demonstrated technical knowledge experience and leadership in methods practices and procedures of federal records management specifically scheduling records in all media
- In-depth knowledge of records appraisal and legal research for the development of records schedules and disposition instructions that meet agency and NARA requirements
- Demonstrated technical capabilities in developing records schedules according to federal regulations agency business needs and supporting clearance through the agency and NARA
- Demonstrated ability to conduct and document business and work process analyses records creation practices and methods and the processes and methods applied to develop agency-specific records schedules
- Ability to research document and explain complex and/or technical topics relating to federal records management and information governance to those who have no prior knowledge of federal policies processes and technologies
- Exceptional oral and written communication skills
- Exceptional research skills
- Exceptional time management and project tracking skills
- Ability to develop and manage records schedule creation and implementation tools
- Ability to track the currency of existing records schedules and identify the need to supersede records schedules
- Demonstrated ability to develop and implement file plans
- Demonstrated ability to transfer permanent electronic records to the custody of the National Archives in accordance with NARA transfer requirements
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)
Required Experience:
Senior IC
Employment Type
Full-Time
