Project Specialist II - Rail Station Management

Salary - $75400.40

Under general supervision performs various activities in support of the Rail Station Management department including performing organization-wide data analytics strategic project support departmental administrative support and special projects.

PRIMARY RESPONSIBILITIES

• Collects analyzes and evaluates data gathered from various projects and synthesizes the data into meaningful reports and presentations.

• Performs research and gathers information and/or data related to assigned projects.

• Updates logs records and databases with data gathered for analysis according to record-keeping practices.

• Creates detailed and concise presentations and reports based on analysis performed and provides reports to management.

• Provides project management functions for Rail Station Management.

• Initiates organizes and coordinates various projects special assignments and support activities as assigned.

• Produces complex correspondence reports and presentations using software for work processing spreadsheets and graphics.

• Executes project management strategies and functions and works closely with other departments as directed related to special projects and initiatives.

• Manages and administers special functions exclusive to the department.

• Assists in developing and administering programs procedures goals and objectives.

• Monitors and reviews the status of projects and programs to evaluate and determine effectiveness..

• Develops methods to improve workflow and processes.

• Assists in coordinating department budgetary planning and provides financial and budget administration functions for department.

• Assists managers on requirements for the preparation documentation and submission of their budgets.

• Participates in the preparation of budgets and financial plans.

• Monitors budget and maintains various reports to ensure accuracy.

• Collects and analyzes budget and personnel data and makes recommendations to management based on findings.

• Assists in development and implementation of tools programs and procedures with the goal of improving communication and workflow within the and evaluates department work flows and devises and evaluates new methods tools and/or processes.

• Acts as a liaison with various departments and outside agencies to aide in project management and completion.

• Collaborates with internal departments and identifies performance deviations and ongoing areas for further improvement.

• Maintains contact with management team at the direction of VP/Director/GM to ensure follow up on assignments and projects to meet required deadlines and meet goals.

• Performs administrative and general support duties for the Rail Station Management department.

• Organizes and maintains files correspondences and follows up on pending communications and projects with limited direction.

• Receives and refers VP/Director/GMs visitors and telephone calls screens inquiries answers questions and provides information as appropriate on behalf of supervisor

• Schedules appointments and coordinates arrangements for meetings and conferences

• Updates department records to ensure accurate information is maintained.

• Assists in maintaining various computer systems as utilized by department.

• Prepares and processes documents and reports relating to department personnel and distributes copies as needed.

• Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

None

CHALLENGES

• Organizing and analyzing data from numerous and diverse sources.

• Monitoring budgets against actual financial activities.

• Balancing and prioritizing projects with competing levels of importance.

EDUCATION/EXPERIENCE REQUIREMENTS

Bachelors degree in Business Administration or a related field plus three (3) years of experience in an administrative position that includes project management budget management report preparation and/or data analysis functions or an equivalent combination of education and experience relating to this position.

PHYSICAL REQUIREMENTS

Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.

KNOWLEDGE SKILLS AND ABILITIES

• Working knowledge of business analysis standards and processes.

• Working knowledge of project management methodologies.

• Working knowledge of administrative management policies and procedures.

• General knowledge of transit operations.

• General knowledge of the principles and practices in budget management.

• General knowledge of pertinent laws and regulations.

• Advanced computer and analytical skills.

• Advanced MS Office Suite (Word Excel Access) skills.

• Good oral and written communication skills.

• Good project management and analytical and decision making abilities.

• Good organizational skills

• Ability to work with sensitive information while maintaining strict confidentiality.

• Ability to report findings in a clear and concise manner.

• Ability to prepare detailed analytical reports.

• Ability to verify accuracy and completeness of forms and databases.

• Ability to present information and report updates effectively.

• Ability to gather and analyze information.

• Ability to work independently without supervision.

• Ability to maintain confidential files records and reports.

• Ability to work to collaborate and work in a team environment.

• Ability to manage multiple projects and to balance competing priorities and deadlines.

WORKING CONDITIONS

• General office environment.

EQUIPMENT TOOLS AND MATERIALS UTILIZED

• Standard office equipment.

• Personal computer and related software.