Administrative Assistant

A.P. Moller - Maersk

A.P. Moller Maersk is the global leader in container shipping services. The business operates in 130 countries and employs 80000 staff. An integrated container logistics company Maersk aims to connect and simplify its customers supply chains.

Today we have more than 180 nationalities represented in our workforce across 131 Countries and this mean we have elevated level of responsibility to continue to build inclusive workforce that is truly representative of our customers and their customers and our vendor partners too.

The Brief

In this role you will be the backbone of seamless operations ensuring smooth administrative workflows and efficient expense management. Your expertise will help streamline travel coordination vendor interactions and employee support enabling teams to focus on their core priorities.

Youll take ownership of critical behind-the-scenes tasksfrom managing invoices and travel logistics to maintaining organizational resources and coordinating workplace essentials. With a keen eye for detail and a proactive approach youll solve challenges before they arise and keep day-to-day operations running effortlessly.

This role is perfect for someone who thrives in a dynamic environment enjoys problem-solving and takes pride in delivering organized high-quality support. If youre passionate about efficiency collaboration and making an impact through operational excellence this opportunity is for you.

This position will be based in Copenhagen

What Ill be doing your accountabilities/responsibilities

• Expense management incl invoice handling and travel expense settlement
• Travel booking and visa handling
• Managing the calendar of the Two LT that you will be supporting.
• Maintain tasks e.g. org charts subscriptions SharePoint sites
• Point of contact for administrative questions and requests
• Venue booking for meetings/offsites
• Order of gifts/flowers
• Update of distribution lists
• On and off boarding of employees within the teams

Qualifications & Requirements

• Experience: 5 years as an Executive Assistant or in a similar administrative role.
• Skills: Strong organizational communication and time-management abilities.
• Technical: Proficient in Microsoft Office (Outlook Excel PowerPoint) and expense/travel tools ().
• Detail-Oriented: High accuracy in handling expenses invoices and confidential data.
• Adaptable: Ability to prioritize tasks and solve problems efficiently.

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Maersk is committed to a diverse and inclusive workplace and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race colour gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition pregnancy or parental leave veteran status gender identity genetic information or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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