Meeting & Events Specialist / Coordinator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Working for a good company company
Do you have a knack for organizing strong structure in your work and a passion for booking unforgettable meetings and events keeping Zokus spaces filled up with happy guests all year aroundThen you might be our new Meeting & Events Specialist!
Zoku is a home for business travelers who want to live in a city for anywhere from a few days to a few months. Were not your typical business hotel: we offer a relaxed place to stay work and meet new people while helping residents feel connected to the local scene. Our fresh take on hospitality has been recognized around the world with plenty of press attention and design awards.
Were also proudly B Corp certified at all four of our locations (Amsterdam Copenhagen Paris and Vienna) which means we hold ourselves to high standards when it comes to social and environmental impact transparency and accountability. At Zoku youll join an international team of driven proactive and fun-loving people who all share one thing: a passion for connecting people across the globe.
TELL ME MORE
As our Meeting & EventsSpecialistyou are responsible forthe planning coordinationand execution of all meetings and events taking place in Zoku Paris.
You will be our administrative super-star and the key contact person for our guests regarding all meetings and events. Your day to day involves managing all requests bookings & invoices and making sure every player in our culinary and operational team knows what to do in regards to M&E. You will also be working closely together with our Sales Manager and Community Manager acting as the third corner in our commercial triangle. All while reporting to the Director of Sales of Zoku.
WHAT WILL YOU DO
No day looks the same as a Meeting & Events Specialistbut heres a glimpse of what you can expect:
The booking manager: You have your inbox and bookings in check and updated when you go home - every day. Being efficient in written and verbal communication ensuring minimal error and great service is one of your greatest motivators.
The ultimate party planner: On the day of the event or meeting you are the first point of contact for all things M&E for our operational and culinary team. Youre planning and organizing the seamless setup of the event spaces making sure needs and setup is clearly communicated to the M&E operations Intern and operational team.
Creating memorable meetings: Youre in charge of coordinating everything needed to create unforgettable corporate and social events both with the guests and the team.
A true connector: Youre good at scoring high guest satisfaction because of your smooth and flawless service and communication from the first guest contact to the day of the meeting or event. Regular check-ins with your colleagues will bring the department to the next level.
Dive into the action: Youll have weekly meetings with the General Manager and Director of Sales focused on sales and bookings to delve into topics such as revenue budget and future business opportunities. Your commercial hat never comes off.
WHATS IN IT FOR YOU
A market conform salary package in accordance with experience and know-how incl. pension scheme.
Coolbenefits like a free after-work drink various discountsandfriends & family rates at all Zoku locations.
A fun young multi-national company with colleagues from across the globe to meet learn and grow with.
The best staff meals enjoyed in our rooftop Social Spaces overlooking the city.
Exciting on-the-job training opportunities and fun events throughout the year to celebrate achievements and milestones.
A job at one of the 25 coolest hotels in the world that feels like a second home and ispurpose-driven.
Job requirements
WE LOVE PEOPLE WHO
Bring good vibes are friendly and always approachable.
Are strong clear communicators - written and verbally.
Are born coordinators with clear overview and eye for detail that predicts and prevents any mistakes that can happen.
Have an ambitious commercial drive with a can-do attitude and an entrepreneurial spirit.
Can keep a cool head and warm smile even during busy and stressful times.
Are going above and beyond for guest satisfaction.
Have experience with M&E systems and CRM tools.
A FEWMUST HAVES
You have a hospitality background and a minimum of 1 year experience in similar coordinator/booker role.
You are fluent inFrench and English (additional languages are a plus).
You are an EU resident or have a valid working and residence permit for France.
You love to work as we need you full-time (39hours).
You are flexible with working hours with occasional presence required at events or client meetings outside typical hours.
Start date:We are looking to hire our new M&E specialist as soon as possible but are open to discussing the start date as we are looking for the right fit for our amazing team.
Details
- Paris France
All done!
Your application has been successfully submitted!
Required Experience:
IC
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
Discover a new kind of business hotel in Amsterdam, Copenhagen, Paris & Vienna: with private Lofts apartments and shared rooftops to work, meet & socialize.
