Administrative Assistant - Womenâs Health Research Unit (Research Institute)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC) you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!
Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Qubec - Sant (FRQS).
Position summary
Under the supervision of Dr. Lucy Gilbert the Administrative Assistant is responsible for providing high-level administrative and organizational support to both clinical and academic activities at the Womens Health Research Unit.
General Duties
Under the direction of the immediate supervisor the incumbent:
Manages calendars and coordinate appointments for medical and academic staff
Receives screens and responds to telephone calls and email inquiries in a professional and timely manner
Organizes and coordinates meetings and events including scheduling preparing agendas distributing materials arranging audiovisual equipment and taking and transcribing minutes
Drafts edits translates (where applicable) and proofreads various documents including correspondence reports meeting minutes presentations and internal communications
Maintains up-to-date and accurate contact lists staff directories and distribution lists.
Performs general office duties such as ordering supplies submitting service requests filing and organizing documents in physical and digital formats
Liaises with internal departments (IT academic services finance HR) as needed to support the administrative and academic activities of the unit
Supports the onboarding and scheduling of medical learners (residents fellows elective students observers and medical students) ensuring all professional ID numbers and required documentation are properly recorded
Prepares and maintain the clinical service schedule (ROTA) for attendings fellows and other clinical personnel including the ODC and RECO rosters
Updates PETAL MD with absences call coverage and scheduling adjustments for attending physicians and fellows
Assists in maintaining up-to-date CVs and publication lists for clinical faculty members for academic and reporting purposes
Performs other related duties as assigned to ensure the smooth operation of the clinical and academic unit.
Website of the organization
Required Skills
Excellent organizational and time-management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced healthcare environment
Demonstrated initiative and problem-solving abilities
Excellent verbal and written communication skills in French and English
High level of discretion and professionalism in handling sensitive or confidential information
Attention to detail and accuracy particularly when managing schedules rosters and official documents
Ability to work independently and collaboratively within a multidisciplinary team
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) Teams and Zoom.
Additional information
Status: Temporary full time (35-hour workweek)
Pay Scale: Commensurate with education and experience. $41550.60 - $62353.20.
Work Shift: Monday to Friday 8:00am to 4:00pm
Work Site: GLEN Site 1001 boul. Decarie
***If you wish to include a cover letter please attach it with your resume in one PDF document. ***
Why work with us
4-week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!
learn more about our benefits please visit IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program
The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact
Key Skills
- Laboratory Experience
- Spss
- Data Collection
- DNA Isolation
- Stata
- Biochemistry
- Qualitative Research Interviewing
- Research Experience
- Statistical Software
- Molecular Biology
- Research Laboratory Experience
- Western Blot
About Company
The McGill University Health Centre (MUHC) is a bilingual academic health network, and one of the largest and most modern in North America. We provide tertiary and quaternary care to the population of Montreal and Quebec. In other words, care that requires hospitalization, complex sur ... View more
