Staff Assistant II

This position provides support to the Music Department. The successful candidate will enjoy working with faculty and students through email phone and in person. Must have experience working with and learning to use multiple computer systems.

• Responsible for multiple schedules (classrooms events courses auditions practice rooms).
• Responsible for course scheduling.
• Responsible for detailed record-keeping (juries auditions course evaluations course materials concert attendance).
• Responsible for piano technician coordination.
• Responsible for management of locker reservations.
• Responsible for course catalog data entry.
• Responsible for tracking student concert attendance.
• Responsible for setting up course evaluations.
• Greet and assist students.
• Answer telephones and reply to voicemail.
• Use multiple computer systems.
• Assist with filing word processing spreadsheets and reports.
• Other duties as assigned.

Minimum Qualifications:

• Two years of experience in an office setting or an associate degree/vocational training is required.
• Qualified candidates will also demonstrate the following:
  
  • Skilled with computers and related software.
  • Skilled with basic office equipment including printers copiers and telephone systems.
  • Excellent organizational skills.
  • Strong verbal and written communication skills.
  • Ability to effectively prioritize and juggle multiple projects
  • Willingness to learn new skills and multiple software and computer systems.
  • Ability to work independently.

Preferred Qualifications:

• Bachelors Degree
• Experience in one or more of the academic disciplines of the college (Visual Art Design Theatre Arts or Music)
• Fundamental Abilities:
• Communicating: Communicates effectively both verbally and in writing.
• Problem solving: Analyzes information and evaluates results to select the best solution and solve problems.
• Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.
• Critical Thinking: Comes to well-reasoned conclusions solutions and approaches to problems.
• Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues supervisors and customers.
• Active Listening: Gives full attention when others are speaking; listens to understand asks questions as appropriate and does not interrupt.
• Service Orientation: Actively seeks opportunities to help others.
• Conflict Resolution: Acts professionally when encountering customers who at times may be frustrated or threatening.

Core Characteristics:

As representatives of Utah State University and primary contributors to its mission all employees are expected to demonstrate the following characteristics:

• Take initiative
• Maintain confidentiality.
• Be accountable.
• Behave ethically.
• Be honest and trustworthy.
• Demonstrate a strong work ethic.
• Be inquisitive.
• Be detail oriented.
• Be self-motivated.
• Efficiently manage multiple tasks.
• Be a team player.
• Be committed to improving USU.

Disclaimer

• This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to the position.

Along with the online application please attach:

1. Resume / CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV.
2. Name and contact information (including email and phone number) of three professional references to be entered at the beginning of your application in the Candidate Profile.
3. Cover Letter to be typed/pasted at the end of your application.

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Administered by the Caine School of the Arts the Music Department has 30 full-time and 38 part-time faculty members serving approximately 250 music majors. Located in the Chase Fine Arts Center departmental facilities include teaching/rehearsal space; faculty offices; the 1700-seat newly remodeled Daines Concert Hall; and the award-winning 400-seat Russell/Wanlass Performance Hall dedicated in January of 2006. The Department offers the Bachelor of Music in Performance the Bachelor of Music in Piano Pedagogy the Bachelor of Music Education a Bachelor of Science in Music Therapy a Bachelor of Arts in Music a Master of Music in Piano Performance & Pedagogy a Master of Music in Choral Conducting a Master of Music in Voice Performance and a Master of Music in Guitar Performance. The Department is a fully accredited member of the National Association of Schools of Music. Additional information is available at .

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 09/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025