Executive Assistant, DSP APAC
Executive Assistant, DSP APAC
Posted on :
07-09-2025
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1 Vacancy
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Job Description
We are looking for an exceptionally bright self-motivated and multi-tasking expert to provide support for two Directors in Delivery Service Partner (DSP) APAC and Japan Operations leadership team. Bring your experience enthusiasm and can-do attitude to this exciting role!
To be successful in this role the candidate will possess strong attention to detail the ability to meet tight deadlines and remain poised under pressure. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is a must. The successful candidate will possess the ability to complete complex tasks and projects with minimal guidance; react with appropriate urgency to situations that require a quick turnaround and oversee multiple calendars that require daily attention.
This position will work closely with EAs in Japan Operation team as well as with partner teams throughout Amazon Store teams. Responsibilities for this position include an emphasis on calendar management owning and driving team morale events managing seating and space for all employees coordinating international travel and meetings and collaborating with international teams to coordinate executive meetings. Candidate must have the ability to quickly learn organizational structure team objectives and adapt to Amazon values and vision.
Key job responsibilities
Management of multiple complex calendars across time zones and coordinate meetings and conference calls
Extensive travel coordination (international and domestic)
Expense Reimbursement
Organizing prioritizing and appropriately handling time-sensitive confidential information and ensuring action/attention required is addressed
Large event coordination (including organizational all-meetings off-sites and morale events)
Project/program management: Support annual operational planning process business planning performance review cycles
Serve as a business partner ensuring strategic proactive and thoughtful support of the business cycle
Creating and implementing processes and mechanisms for running the business
Document and Power Point creation editing and proofing
Space planning
Provide additional support to the extended management team as needed.
About the team
The APAC DSP teamss charter is to make the DSP program AMZLs delivery channel of choice deliver sustainable growth profitability and an exceptional partner experience. Our vision is to empower business owners to build thriving logistics companies that delight customers with safe reliable and cost-effective service.
Tokyo Office
Last Mile Department
- Minimum of 2 years experience in an executive administrative role in an executive administrative capacity for a medium to large size company.
- High level of integrity and discretion to handle confidential information.
- Experience participating in cross-functional projects with various stakeholders.
- The ability to engage team members (teamwork) and drive deliverables to ensure the success of the team.
- Ability to work effectively with minimal supervision.
- Strong ownership communication and partnering skills.
- Experience with Microsoft Outlook Word Excel and PowerPoint.
- Native-level Japanese and business-level English proficiency (reading and writing)
- Experience managing multiple calendars in a dynamic fast-paced environment.
- Background in project management and event planning experience preferred.
- Ability to remain calm under tight deadlines changing requests and schedules.
- Strong enthusiasm to provide superb customer service.
- Excited about working in a diverse group and contributing to an inclusive culture.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
To be successful in this role the candidate will possess strong attention to detail the ability to meet tight deadlines and remain poised under pressure. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is a must. The successful candidate will possess the ability to complete complex tasks and projects with minimal guidance; react with appropriate urgency to situations that require a quick turnaround and oversee multiple calendars that require daily attention.
This position will work closely with EAs in Japan Operation team as well as with partner teams throughout Amazon Store teams. Responsibilities for this position include an emphasis on calendar management owning and driving team morale events managing seating and space for all employees coordinating international travel and meetings and collaborating with international teams to coordinate executive meetings. Candidate must have the ability to quickly learn organizational structure team objectives and adapt to Amazon values and vision.
Key job responsibilities
Management of multiple complex calendars across time zones and coordinate meetings and conference calls
Extensive travel coordination (international and domestic)
Expense Reimbursement
Organizing prioritizing and appropriately handling time-sensitive confidential information and ensuring action/attention required is addressed
Large event coordination (including organizational all-meetings off-sites and morale events)
Project/program management: Support annual operational planning process business planning performance review cycles
Serve as a business partner ensuring strategic proactive and thoughtful support of the business cycle
Creating and implementing processes and mechanisms for running the business
Document and Power Point creation editing and proofing
Space planning
Provide additional support to the extended management team as needed.
About the team
The APAC DSP teamss charter is to make the DSP program AMZLs delivery channel of choice deliver sustainable growth profitability and an exceptional partner experience. Our vision is to empower business owners to build thriving logistics companies that delight customers with safe reliable and cost-effective service.
Tokyo Office
Last Mile Department
- Minimum of 2 years experience in an executive administrative role in an executive administrative capacity for a medium to large size company.
- High level of integrity and discretion to handle confidential information.
- Experience participating in cross-functional projects with various stakeholders.
- The ability to engage team members (teamwork) and drive deliverables to ensure the success of the team.
- Ability to work effectively with minimal supervision.
- Strong ownership communication and partnering skills.
- Experience with Microsoft Outlook Word Excel and PowerPoint.
- Native-level Japanese and business-level English proficiency (reading and writing)
- Experience managing multiple calendars in a dynamic fast-paced environment.
- Background in project management and event planning experience preferred.
- Ability to remain calm under tight deadlines changing requests and schedules.
- Strong enthusiasm to provide superb customer service.
- Excited about working in a diverse group and contributing to an inclusive culture.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
Employment Type
Full-Time
Department / Functional Area
Key Skills
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