Office Assistant II
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Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Discover
The Opportunity
Halifax Water is seeking an Office Assistant II to join the Engineering & Capital Infrastrucutre Department. Halifax Waters goal is to be a diverse workforce that is representative of the community we serve at all job levels. Halifax Water believes a diverse workforce positively contributes to its success and therefore encourages applications from qualified African Nova Scotians LGBTQ racially visible persons women in non-traditional positions persons with disabilities and Indigenious persons. Halifax Water encourages applicants to self-identify in the cover letter.
This job is a non-unionized job. The job description and benefits to working at Halifax Water can be viewed on the Halifax Water website (Work for Halifax Water Halifax Water).
Interested applicants are asked to submit completed cover letters and resumes stating Competition #HW25-144 by 4:30pm on September 15 2025.
As part of the selection process applicants meeting minimum qualifications for the position may be required to demonstrate their knowledge skills and abilities for the position through a set of practical applications.
What youll do
Responsibilities
The Office Assistant II is responsible for providing comprehensive administrative support to the Capital Project Delivery and Strategic Projects departments and ensuring smooth day-to-day administrative operations by liaising and collaborating with other departments processing payment claims and change orders for contractors and consultants; undertaking utility reviews reconciliation reports and correspondences; and maintaining accurate up-to-date records and project files. This position involves being the department point of contact for various inquiries and reports and providing data entry and support for HW applications associated with project delivery.
What youll need
Qualifications
Minimum qualifications for this position include:
- Grade 12 plus a Business or Secretarial Certificate from a recognized educational institution.
- Other suitable equivalent combinations of directly related formal education and experience may be considered.
- Three years related secretarial experience.
As an ideal candidate you have a high degree of confidentiality professionalism and are able to work independently within minimal supervision while consistently carrying out the directions of the Manager. You also have demonstrated your ability to maintain complete and accurate records along with maintaining continuity of your normal workflow despite interruptions.
A little bit about us
Halifax Water
As Atlantic Canadas Largest Water Utility our purpose is to supply and safeguard sustainable high-quality water services.
Everything we do at Halifax Water is tied to our purpose. With employees who are dedicated to supplying high-quality services for water wastewater and stormwater through a One Team One Water attitude we can meet the challenges of a growing population aging infrastructure and increasing regulatory compliance.
Halifax Water employees strive to be stewards of our environment and are fueled by a passion to serve our communities. Employee commitment and dedication of service mean a great deal to our customers stakeholders and to Halifax Water.
As an employee Halifax Water is proud to offer you:
- Pension & Benefits: We invest in our employees. As a member of our team you will have access to a competitive benefits package including health insurance retirement plans long-term disability paid holidays vacation sick leave fitness incentives and much more. Learn more about the benefits of working at Halifax Water on our website;
- Diversity Equity and Inclusion: We continually foster a more diverse workforce representative of our communities at all job levels. We know that a diverse workforce positively contributes to our success and the success of our community.
- Career & Professional Development: We encourage job development opportunities for all employees including on-the-job training tuition assistance eLearning courses classroom-based training and more.
We are committed to providing a safe and hazard-free work environment. Our employees health and well-being are a top priority and we promote a safety-first culture to provide daily healthy safe sustainable and reliable services. We take this responsibility seriously and feel immense pride in reaching beyond industry service standards.
As a public service utility operating critical infrastructure on behalf of our customers our employees are trained in Emergency Measures Operations (EMO) and Incident Command System (ICS). This type of training allows Halifax Water to respond to all emergencies from simple water main breaks to keeping customer water flowing (water wastewater and stormwater) through Hurricanes and other major natural events.
To learn more about What We Do visit Halifax Water .
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
