Student Employment: Office of International Students & Scholars Office Assistant- Spring 2026

Hamden, CT - USA

Monthly Salary: Not Disclosed

Posted on: 06-09-2025

Vacancies: 1 Vacancy

Job Summary

Job Title:	Office of International Students & Scholars Office Assistant
Department:	Office of International Students & Scholars
Student Employment Type:	Non-Federal Work Study
Responsibilities:	Office Management and Front Desk Support: As the first point of contact for many international students the Office Assistant plays a key role in creating a welcoming and supportive environment. Responsibilities in this area include: Managing Walk-Ins: Greet and assist students staff and visitors in a professional and friendly manner. Phone & Email Communication: Answer incoming calls and respond to emails promptly and courteously. Guidance & Referrals: Offer accurate guidance on common questions related to international student services including visa regulations campus resources and upcoming events. Refer complex inquiries to the appropriate OISS staff. Administrative Support: The Office Assistant will provide essential administrative support to ensure the smooth and efficient operation of the OISS. Record Keeping & Organization: Maintain accurate and up-to-date records including student documentation and requests. Research & Data Collection: Conduct research on topics relevant to international student life immigration updates or cultural programming. Compile findings into clear summaries or reports. General Office Tasks: Support daily operations by helping with filing photocopying supply inventory and other clerical duties as assigned. Confidentiality & Professionalism: Handle sensitive information with discretion and maintain a high level of professionalism in all administrative tasks. Graphic Design Social Media & Newsletter Creation: This role offers a creative opportunity to shape the visual and digital presence of the Office of International Students and Scholars. The Office Assistant will contribute to the development of engaging content that informs connects and celebrates the international student community. Graphic Design: Create visually appealing flyers posters and digital graphics to promote events programs and services. Experience with Canva or similar tools is preferred. Social Media Management: Assist in curating and scheduling content for OISS social media platforms. Help grow engagement by sharing student stories promoting events and highlighting cultural celebrations in an inclusive manner. Newsletter Creation: Draft design and distribute the weekly International Student Newsletter using the Delivra platform. Collaborate with staff to gather content write articles and ensure timely delivery. Short-form Video Editing: Record edit and publish engaging video content for OISS channels Event Planning & Execution: The Office Assistant will play an active role in supporting the planning coordination and delivery of events that enhance the international student experience. This includes cultural celebrations orientation programs workshops and community-building activities. Event Preparation: Assist in the logistical planning of OISS events including materials preparation catering and setup. On-Site Support: Provide hands-on assistance during events by helping with registration welcoming attendees managing supplies and troubleshooting as needed. Team Collaboration: Work closely with OISS staff and student leaders to ensure events are inclusive well-organized and aligned with the needs of the international student community.
Qualifications:	Required Currently enrolled undergraduate or graduate student at Quinnipiac University in good academic standing Excellent time management and multitasking abilities; capable of working independently and collaboratively in a fast-paced environment. Strong verbal and written communication skills with the ability to interact professionally and courteously with diverse populations. Experience with office tasks such as digital organization data entry scheduling project-based researching and handling confidential information. Comfortable working in a fast-paced dynamic environment. Strong editing and proofreading abilities with attention to tone clarity and cultural inclusivity. Familiarity with social media platforms especially Instagram as tools for engagement and outreach. Ability to assist with event planning logistics and on-site coordination Demonstrated leadership and professionalism Creativity and innovation to generate and implement novel solutions to complex challenges Preferred Experience using Canva or similar tools to create flyers posters videos and digital content. Previous engagement with OISS programming and involvement in OISS volunteer leadership opportunities (Global Partner International Student Advisory Board). Familiarity with issues impacting international students such as F-1/J-1 visa regulations work authorizations common procedures (SSN DMV etc.) and cultural adjustment.
Hours of Position:	Between 10-15 hours/week Monday- Friday 9:00 a.m. - 4:00 p.m. In office required no remote hours
Required Documents for Application:	Resume Must include statement of interest/cover letter specific for this position
Instructions to Applicants:	Click Apply at the top of the page. Complete the required application.

Required Experience:

Intern

Job Title:Office of International Students & Scholars Office AssistantDepartment:Office of International Students & ScholarsStudent Employment Type:Non-Federal Work StudyResponsibilities:Office Management and Front Desk Support: As the first point of contact for many international students the Offic...

Job Title:	Office of International Students & Scholars Office Assistant
Department:	Office of International Students & Scholars
Student Employment Type:	Non-Federal Work Study
Responsibilities:	Office Management and Front Desk Support: As the first point of contact for many international students the Office Assistant plays a key role in creating a welcoming and supportive environment. Responsibilities in this area include: Managing Walk-Ins: Greet and assist students staff and visitors in a professional and friendly manner. Phone & Email Communication: Answer incoming calls and respond to emails promptly and courteously. Guidance & Referrals: Offer accurate guidance on common questions related to international student services including visa regulations campus resources and upcoming events. Refer complex inquiries to the appropriate OISS staff. Administrative Support: The Office Assistant will provide essential administrative support to ensure the smooth and efficient operation of the OISS. Record Keeping & Organization: Maintain accurate and up-to-date records including student documentation and requests. Research & Data Collection: Conduct research on topics relevant to international student life immigration updates or cultural programming. Compile findings into clear summaries or reports. General Office Tasks: Support daily operations by helping with filing photocopying supply inventory and other clerical duties as assigned. Confidentiality & Professionalism: Handle sensitive information with discretion and maintain a high level of professionalism in all administrative tasks. Graphic Design Social Media & Newsletter Creation: This role offers a creative opportunity to shape the visual and digital presence of the Office of International Students and Scholars. The Office Assistant will contribute to the development of engaging content that informs connects and celebrates the international student community. Graphic Design: Create visually appealing flyers posters and digital graphics to promote events programs and services. Experience with Canva or similar tools is preferred. Social Media Management: Assist in curating and scheduling content for OISS social media platforms. Help grow engagement by sharing student stories promoting events and highlighting cultural celebrations in an inclusive manner. Newsletter Creation: Draft design and distribute the weekly International Student Newsletter using the Delivra platform. Collaborate with staff to gather content write articles and ensure timely delivery. Short-form Video Editing: Record edit and publish engaging video content for OISS channels Event Planning & Execution: The Office Assistant will play an active role in supporting the planning coordination and delivery of events that enhance the international student experience. This includes cultural celebrations orientation programs workshops and community-building activities. Event Preparation: Assist in the logistical planning of OISS events including materials preparation catering and setup. On-Site Support: Provide hands-on assistance during events by helping with registration welcoming attendees managing supplies and troubleshooting as needed. Team Collaboration: Work closely with OISS staff and student leaders to ensure events are inclusive well-organized and aligned with the needs of the international student community.
Qualifications:	Required Currently enrolled undergraduate or graduate student at Quinnipiac University in good academic standing Excellent time management and multitasking abilities; capable of working independently and collaboratively in a fast-paced environment. Strong verbal and written communication skills with the ability to interact professionally and courteously with diverse populations. Experience with office tasks such as digital organization data entry scheduling project-based researching and handling confidential information. Comfortable working in a fast-paced dynamic environment. Strong editing and proofreading abilities with attention to tone clarity and cultural inclusivity. Familiarity with social media platforms especially Instagram as tools for engagement and outreach. Ability to assist with event planning logistics and on-site coordination Demonstrated leadership and professionalism Creativity and innovation to generate and implement novel solutions to complex challenges Preferred Experience using Canva or similar tools to create flyers posters videos and digital content. Previous engagement with OISS programming and involvement in OISS volunteer leadership opportunities (Global Partner International Student Advisory Board). Familiarity with issues impacting international students such as F-1/J-1 visa regulations work authorizations common procedures (SSN DMV etc.) and cultural adjustment.
Hours of Position:	Between 10-15 hours/week Monday- Friday 9:00 a.m. - 4:00 p.m. In office required no remote hours
Required Documents for Application:	Resume Must include statement of interest/cover letter specific for this position
Instructions to Applicants:	Click Apply at the top of the page. Complete the required application.

Required Experience:

Intern

Key Skills

Typing
Microsoft Office
Data Entry
Customer Service
Computer Skills
Microsoft Outlook
QuickBooks
Office Experience
10 Key Calculator
Front Desk
Filing
Administrative Experience

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About Company

Quinnipiac University

We are a private, coeducational university where students can get a personal, challenging educational experience from faculty who care deeply about student outcomes.

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