Administrative Assistant (Engineering)
Administrative Assistant (Engineering)
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Job Description
As infrastructure critical to the regions growth and prosperity BNA is a vital asset for Middle Tennessee and serves as a gateway to Music City and beyond. According to a recent State of Tennessee study in 2019 alone BNA generated more than $9.9 billion in total economic impact. BNA supported more than 76000 jobs in the region and produced more than $443 million in state local and federal taxes. BNA receives no local tax dollars. For more information visit. Follow us on Facebook:@NashvilleInternationalAirport Twitter:@FlyNashvilleand Instagram:@FlyNashville. Learn about New Horizon our second renovation and construction program for the airport at .
Hiring Process:
- Apply online
- Interview(s)
- Offer
- Ten (10) year background check including criminal history check credit check motor vehicle check pre-employment drug screen and breath alcohol test
- Onboarding
Benefits:
- Deferred compensation plans
- Educational Assistance
- Health Dental Vision Life Disability Insurance
- Health Screenings
- Paid Holidays
- Annual/Bereavement/Military Leave
Accepting Applications Until Filled
Minimum Starting Salary: $20.94 ($43573 annually)
Job Summary: The Administrative Assistant reports to the Vice President of Airport Capital Development or the Vice President of New Horizon. Performs administrative duties related to organization and communication to support the Engineering department and to ensure efficient operations of the office.
Essential Job Responsibilities:
- Performs all administrative support activities within department.
- Manages the VP Airport Capital Development or VP New Horizon Day calendar including making appointments and prioritizing the most sensitive matters.
- Answers and directs phone calls in a professional manner.
- Greets visitors and directs them in the right direction answers inquiries and creates a welcoming environment.
- Receives sorts and distributes mail.
- Organizes meetings including scheduling sending reminders and organizing catering when necessary.
- Uses various software including word processing spreadsheets and presentation software to prepare reports and/or special projects.
- Prepares staff reports and participates in staff meetings.
- Develops and maintains filing system for department.
- Handles sensitive information in a confidential manner.
- Orders and maintains office supplies for department.
- Organizes travel arrangements and creates trip itineraries
- Receives invoices reviews for accuracy and submits for payment.
- Procures items and services for the department tracks records in adherence with procurement procedures and processes.
- Suggests changes in office task workflow to improve efficiency.
- Assists in preparing presentations and materials.
- Coordinates the repairs and maintenance of office equipment.
- Interprets policies rules and regulations as required.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Serves as point of contact for outside consultants contractors and vendors.
- Maintains records and documentation for audits related to Engineering purchase card (p-card transactions).
- Ensures vehicle fleet is scheduled for maintenance and reported on a monthly basis as well as quarterly emissions inspections.
- Assists with creating and monitoring the departmental budget and researching quarterly variances.
- Supports MNAAs commitment to its culture and values including Respect Integrity Service and Excellence (RISE).
- Maintain regular and on-time attendance.
- Follows all safety regulations.
Knowledge Skills and Abilities:
- Ability to communicate clearly concisely and convincingly both orally and in writing.
- Ability to use office equipment and personal computer.
- Ability to act as gatekeeper and escalate relevant information to executives as needed
- Knowledge of office management systems and procedures.
- Proficient in Microsoft Office Suite
- Ability to compose letters and other forms of correspondence.
- Ability to treat confidential information with appropriate discretion
- Skill in handling inquires and dealing with problems.
- Skill in working with the public.
- Strives to continuously build knowledge and skills.
- Strong organizational skills and ability to multitask
- Strong interpersonal skills
- Ability to gather and interpret a wide variety of data.
- Skill in formulating ideas and presenting them in an effective manner.
- Ability to use independent judgement and discretion to analyze and resolve problems.
- Ability to maintain accurate records.
- Manages competing demands; exhibits sound and accurate judgment; prioritizes and plans work activities; demonstrates accuracy and thoroughness; observes safety and security procedures.
- Ability to establish and maintain effective working relationships.
- Supports MNAAs commitment to its culture and values including Respect Integrity Service and Excellence (RISE).
- Ability to obtain and maintain a Secure Identification Display Area (SIDA) Badge.
Qualifications:
Required:
- High School Diploma or equivalent
- 2-4 years experience administrative clerical or office management
Preferred:
- Associates degree in a related field
- 4-7 years administrative clerical or office management
- Valid Drivers License - Class D
Employment Type
Full-Time
