Communications Assistant

Are you detail oriented and organized Do you have strong administrative skills

Avid Core is seeking an Communications Assistant with strong attention to detail and administrative experience to support a federal government client in Washington D.C. Were looking for a detailed oriented organized person interested in supporting a federal law enforcement agency.

The position is onsite at the Avid Core office or client site in Washington DC with the option for telework.

To Apply:

Submit resumes and cover letters through this posting.

Salary Range:

$45000-$55000 based on experience and qualifications.

Responsibilities:

• Plan coordinate and execute mass mailing for real estate and environmental planning efforts for large infrastructure projects
• Maintain and update mailing lists and databases ensuring accuracy of contact information and compliance
• Track and maintain certified mailings
• Prepare bulk mailings including stuffing envelopes applying postage and coordinating with federal agency mail service
• Design and format stakeholder letters using office Microsoft Office
• Conduct mail merges
• Track mailings and maintain records of delivery rates returns and responses
• Coordinate with agency vendors for printing services bulk postage rates and mailing equipment maintenance
• Attend stakeholder meetings draft after action reports and track action items as needed
• Schedule appointments meetings and conference rooms
• Prepare correspondence reports and presentations using Microsoft Office Suite
• Maintain filing systems both physical and electronic ensuring documents are organized and easily accessible
• Coordinate travel arrangements including flights hotels and ground transportation
• Assist with meeting preparation including room setup materials preparation and catering coordination
• Support communications and outreach efforts including the development of presentations talking points and key messages
• Create and maintain spreadsheets for tracking various administrative metrics
• Archive documents and records according to agency records management policies
• Other duties as assigned

Qualifications/Skills:

• One (1) year of administrative executive assistant or program assistant experience supporting the federal government
• Strong ability to manage multiple tasks
• Proficiency with the full Microsoft suite (Word Excel PowerPoint Outlook Teams and SharePoint)
• Exceptional editing and data analysis skills to ensure deliverables submitted to the client for final approval are error-free
• Experience with WebEx Zoom and other virtual meeting platforms
• Experience with mass mailing desired
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to obtain a public trust security clearance

Were looking for someone who is:

• Interested in working with federal law enforcement
• Able to manage multiple high-priority tasks
• Capable of working independently and collaboratively in a deadline-driven environment
• Able to manage and follow up on deadlines as well as to identify and recommend solutions and next steps
• Fun and energetic

Education:

• Associate degree

Benefits:

• Comprehensive employer paid health insurancefor employee
• Vision dental and short-term and long-term disability
• 401K with employer match (after six months of employment)
• Federal and non-federal paid holidays
• Flexible paid time off policy
• Generous bonus program based on firm and individual performance
• An opportunity to learn and grow in a supportive environment with a fun team

Location:

This is an onsite position with the option for telework. The candidate must be able to commute to the client location to the Avid Core office or client site in Washington D.C. Up to 25% of travel may be required.

Candidates will be provided with a computer however must have steady internet connection and a phone for telework.

Accommodations:

Avid Core is committed to the full inclusion of all qualified individuals. As part of this commitment we provide reasonable accommodations as needed. Contact to request an accommodation to participate in the job application and/or interview process.

Avid Core is an award-winning small woman-owned business headquartered in Northern Virginia with employees throughout the Washington D.C. metro area.

We provide effective professional services and communications support to public and private sector clients.

Avid Core is an equal opportunity employer and operates a drug-free workplace.