Executive Assistant II - 499787
Executive Assistant II - 499787
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Job Description
Title: Executive Assistant II
Department Org: Administration (Univ Med Ctr) - 109870
Employee Classification: J1 - Salaried Full Time HSC
Bargaining Unit:Professional Staff Association
Primary Location: HSC H
Shift:1
Start Time:8:30am End Time:5:00pm
Posted Salary:
Float: False
Rotate: False
On Call: False
Travel: False
Weekend/Holiday: False
Job Description:
Under general supervision provides high-level administrative support for UTMC executive administration. Works independently with the UTMC Chief Financial Officer (CFO) and Chief Operating Officer (COO). The Executive Assistant also is responsible for providing high-quality cost-effective management of key UTMC administrative support functions and ensures that priorities and directives are met.
Minimum Qualifications:
Ability to perform multiple tasks at any given time
Ability to work independently managing multiple projects and be self-motivated
Exhibit integrity and flexibility with appreciation for punctuality regular attendance and dependability
Ability to write legibly speak articulately and follow directions accurately
Must be able to maintain a high degree of confidentiality and handle confidential matters with discretion
Ability to analyze assess and evaluate information; possess excellent analytical and problem-solving skills
Must be able to understand and comply with policies and procedures
Ability to work collaboratively with a high-performance team of professionals in partnership toward common objectives
Medical terminology experience/knowledge helpful
Demonstrated commitment to customer service
Ability to work with a diverse group of people at all levels of the organization
Excellent written verbal and culturally appropriate communication skills
Ability to develop and maintain professional service-oriented working relationships with patients families physicians nurses co-workers supervisors and others; ability to appropriate diffuse and handle confrontation.
Preferred Qualifications:
Bachelors Degree in Business Management Secretarial Sciences or related field required or equivalent relevant experience.
3-5 years progressively responsible administrative assistant experience for an executive or upper-level management position or other documentable leadership training
5 years of office management experience preferred
Ability to work independently and be self-motivated
Exhibits integrity and flexibility with appreciation for punctuality regular attendance and dependability
Ability to write legibly speak articulately and follow directions accurately
Must be able to maintain a high degree of confidentiality and handle confidential matters with discretion
Ability to analyze assess and evaluate information and possess excellent problem-solving skills
Perform multiple tasks at any given time
Must be able to understand and comply with policies and procedures
Ability to work collaboratively with a high-performance team of professionals in partnership toward common objectives
Advanced Microsoft Office Suite skills (Word Excel PowerPoint Visio); Photoshop Illustrator Publisher helpful
Experience with WebEx Microsoft Teams or like video conferencing software including on-screen sharing documents
Excellent knowledge of and ability to use/navigate and search the Internet
Demonstrated commitment to customer service
Ability to work with a diverse group of people at all levels of the organization
Experience with travel arrangements/reimbursements
Experience setting up meeting rooms including coordinating AV needs and printed materials
Conditions of Employment:
To promote the highest levels of health and well-being the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment educational programs or activities on the basis of race color religion sex age ancestry national origin sexual orientation gender identity and expression military or veteran status disability familial status or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application or for testing or interviewing please contact HR Compliance ator between the hours of 8:30 a.m. and 5 p.m. orapply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
Employment Type
Full-Time
