2025-26 Student Information Supervisor - Student Records

Employment Begins: 2025-26 School Year

8.0 hours/day; 5 days/week; 260 days/year

STUDENT INFORMATION SUPERVISOR

Classification: Instructional Services Location: District Office

Reports to: Administrator Assessment FLSA Status: Exempt

Bargaining Unit: Non Represented (Confidential Employee)

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Part I: Position Summary:

Coordinates and manages the student information systems for the North Thurston Public Schools. Provides professional development training to staff in the use of the Skyward record system and district standard office software applications. Works collaboratively with the appropriate directors and principals in the leadership and vision of student information.

The District represents a diverse community with a population of approximately 57% students with diverse backgrounds. We seek an individual who has successful experience in working with culturally and linguistically diverse families and communities. The selected candidate must demonstrate a commitment to strengthening community engagement and communication with the Districts diverse populations.

Part II: Supervision and Controls over the Work:

Serves under the direction of the administrator responsible for Assessment. Work is guided by operating procedures and practices database management procedures system security procedures Board policy and district administrator direction.

Part III: Major Duties and Responsibilities: Performs some or all of the following duties with a relative degree of independence:

1. Ability to work in Comprehensive Education Data and Research System (CEDARS) and Skyward environments. Serves as system manager and data base administrator for the student information system. Maintains substantive knowledge of system design to include data elements and relationships; data input retrieval importing and reporting; data validation and quality control procedures; and interrelationship with other district systems.
2. Supervises Student Records and Archives staff.
3. Plans for and provides training to student information system (WSIPC) users (classified certificated and newly hired) and provides help desk support as required.
4. District lead for state EDS Security Administration. Establishes and/or assures system security for the protection of student information under FERPA.
5. Assists and advises staff members on data access and use. Participates in planning and problem solving meetings and discussion offering input on system support in planning and problem solving. Provide ongoing professional staff development in the student information system and the NTPS standard office software applications. Updates course coding for all secondary schools.
6. Manages systems and runs monthly reports as required from the Skyward system consistent with state and local reports and for record keeping. Familiarity with relevant state and federal reporting requirements.
7. Consults with district administrative staff to determine student data needs for grant writing and departmental reporting needs. Manipulates data and generates reports as required for operational and planning purposes.
8. Maintains liaison with system providers and users including WSIPC ESD OSPI and other districts as appropriate. Performs extracts downloads and file-joins of data from the Skyward system requested by OSPI OCR district administration and school staff. Liaison regarding data transfer between the Skyward system and third party software suites.
9. Supervise and coordinates the work of assigned Office Professionals.
10. Performs other duties as assigned.

Part IV: Minimum Qualifications:

1. Incumbents must have successful experience in working with culturally diverse families and communities or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population. Demonstrated sensitivity to the cultural ethnic gender and religious diversity of staff and public.

1. An Associates Degree or equivalent in technology computer programming database administration or related fields.

1. Related experience may be substituted for education.

1. Experience in systems administration that demonstrated strong analytical skills and in-depth knowledge of information technology services. Manipulating data using a variety of tools including spreadsheets and relational databases importing data files that conform to specifications.

1. Strong oral written and interpersonal communication skills to include skill in developing and presenting training materials and information. Experience and comfortable with training of staff and coordination of trainings and workshops.

1. Ability to work both independently and cooperatively exercise judgment and creativity organize work set priorities and meet inflexible deadlines. Ability to work harmoniously with fellow employees.

1. Strong internal and external customer service skills.

1. Knowledge and skill in the effective use and application of technology and data base systems as well as office and administrative systems and tools such as EXCEL Filemaker PRO WORD POWERPOINT OUTLOOK PUBLISHER Flat Files ASCII files and Student Information Systems or comparable systems. Ability to produce professional documents using Microsoft Word Excel PowerPoint and Publisher.

1. Has high work standards and pays close attention to detail.

Part V: Desired Qualifications:

1. Bachelors Degree in technology or technology related fields.
2. Second language skills.
3. Experience in a public school setting.

Part VI: Physical and Environmental Requirements of the Position:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit lift carry move about hear and speak. Employee may be required to perform extensive work at a computer display terminal.

The employee must occasionally lift and/or move 25 to 50 pounds.

Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

Insurance Benefits

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical dental vision long term disability and basic life insurance benefits.

The Washington State Healthcare Authority administers North Thurston Public Schools benefits under the School Employees Benefits Board (SEBB). Click on the link information on available benefit options.

Retirement and Deferred Compensation

Eligible employees are required to be a member of the Washington State Department of Retirement Systems Plan. For eligibilityinformation check on the link to theDepartment of Retirement Systems web site.

Employees also have the ability to participate in tax-deferred 403(b) and 457 Deferred Compensation Plans (DCP). These are supplemental retirement savings programs that allow you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the linkhttps:// for information on the 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan employees must consult with their financial planner who is an approved vendor.

Equal Opportunity Employer

North Thurston School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Officer: ; Section 504 Coordinator at . Address for both: 305 College St. NE. Lacey WA 98516.

IMPORTANT INFORMATION:Effective June 11 1992 pursuant to Public Law 92544 all new employees must complete a satisfactory fingerprint and sexual misconduct background check. All employment is considered temporary until receipt of satisfactory check. Proof that the fingerprinting process has begun must be supplied to Human Resources prior to the first day of employment.