Frost Symphony Office Assistant â Part-Time, Temporary

Coral Gables, FL - USA

Monthly Salary: Not Disclosed

Posted on: 05-09-2025

Vacancies: 1 Vacancy

Job Summary

Current Employees:

If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet please review this tip sheet.

The Frost Symphony Orchestra (FSO) Office Assistant is responsible for managing all personnel-related matters for the orchestra. This position plays a critical role in ensuring the smooth and professional operation of the ensemble by handling scheduling payroll coordination musician hiring and logistical support for rehearsals performances and special projects.

Key Responsibilities:

Assist with the coordination and planning of key strategic initiatives including:
- The FSOs trip to Lincoln Center in New York
- Upcoming orchestra recording sessions
- Collaborations with record labels to ensure successful production and distribution
Schedule musicians for rehearsals concerts and other events
Assist with hiring and coordinating substitutes and extra musicians as needed
Plan and assist with orchestra auditions in collaboration with the artistic team
Serve as a primary liaison between musicians and:
- Conducting faculty
- Administrative staff
- Orchestra management
Maintain clear and consistent communication with the faculty conductor and teaching assistants regarding hiring substitutions and roster updates

Minimum Qualifications:

High school diploma or equivalent
Minimum 1 year of relevant work experience
Excellent organizational and interpersonal communication skills
Experience in personnel or operations management ideally within an orchestral or performing arts setting
Ability to handle confidential personnel matters with discretion and professionalism
Knowledge of orchestra operations rehearsal processes and musician working conditions strongly preferred

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Part time

Employee Type:

Temporary

Pay Grade:

Current Employees:If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet please review this tip sheet.The Frost ...

Current Employees:

Key Responsibilities:

Assist with the coordination and planning of key strategic initiatives including:
- The FSOs trip to Lincoln Center in New York
- Upcoming orchestra recording sessions
- Collaborations with record labels to ensure successful production and distribution
Schedule musicians for rehearsals concerts and other events
Assist with hiring and coordinating substitutes and extra musicians as needed
Plan and assist with orchestra auditions in collaboration with the artistic team
Serve as a primary liaison between musicians and:
- Conducting faculty
- Administrative staff
- Orchestra management
Maintain clear and consistent communication with the faculty conductor and teaching assistants regarding hiring substitutions and roster updates

Minimum Qualifications:

High school diploma or equivalent
Minimum 1 year of relevant work experience
Excellent organizational and interpersonal communication skills
Experience in personnel or operations management ideally within an orchestral or performing arts setting
Ability to handle confidential personnel matters with discretion and professionalism
Knowledge of orchestra operations rehearsal processes and musician working conditions strongly preferred