Insomniac - Partnerships Coordinator

Job Summary:

WHO ARE YOU

Do you enjoy live events Do you excel at driving results and building relationships Then youre in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of sales marketing and brand partnership execution! Is this you Read on

WHO ARE WE

Insomniac produces some of the most innovative immersive music festivals and events in the world. Enhanced by state-of-the-art lighting pyrotechnics and sound design large-scale art installations theatrical performers and next generation special effects our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10000 concerts club nights and festivals for seven million attendees annually across the globe. Since its inception Insomniacs events have taken place in 13 countries across five continents. The companys premiere annual event Electric Daisy Carnival Las Vegas is the worlds largest dance music festival and attracts more than 525000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

The Partnerships Coordinator supports the Partnerships team across Insomniac festivals while also providing direct administrative support to the SVP of Partnerships. This hybrid role blends sponsorship sales coordination with executive-level assistance requiring strong organizational skills discretion and the ability to thrive in a fast-paced environment. The ideal candidate is hungry resourceful and looking for a big opportunity to grow with a passionate team in a thriving work environment.

RESPONSIBILITIES

Sponsorship Acquisition & Prospecting:

• Conduct research on sponsorship trends competitor sponsorships and potential partners to build target lists for festival partnership prospecting and acquisition.
• Create and maintain Winmo contact lists uploads and Outreach sequences.
• Participate in brainstorming sessions for new business opportunities.
• Facilitate and attend meetings with new prospects; take meeting minutes provide action items and follow up.
• Prepare deal point memos (DPMs) and illustrative presentations as needed.
• Assist in negotiating sponsorship agreements and contracts.

Sponsorship Marketing Materials & Collateral:

Develop update and distribute department marketing materials including but not limited to:

• Festival Brand Guidelines
• Festival Overview Decks
• Festival Recaps
• Dedicated Client Recaps
• Programmatic One Sheets
• Sellable Opportunities documents
• Develop case studies to highlight past partnership successes.
• Various info and data collection (i.e. festival social channel stats customer survey reviews etc)

Partnerships Relationship Management

• Maintain ongoing communication with sponsors to ensure their needs and expectations are met.
• Provide excellent customer service to sponsors before during and after festivals/events
• Foster long-term relationships with partners to encourage repeat partnerships

Sponsorship Activation & Ticketing

• Manage contractual ticket packet orders and guest list submissions in the Lennd Portal.
• Coordinate mailing orders for sponsor ticketing and credential needs as per negotiated contract deliverables.
• Coordinate in-kind donations for BOH festival support.
• Attend festivals as requested to assist in client hosting and brand management duties.

Administrative & Executive Support

• Provide direct administrative support to the SVP of Partnerships including:
• Calendar management and scheduling meetings
• Travel booking and accommodations
• Preparation of executive materials agendas and follow-ups
• As applicable act as a gatekeeper for communications and prioritizing executive requests
• Handling confidential information with discretion
• Assist the team with scheduling internal information requests and department operations.

Accounting & Financial Support

• Maintain records of creative invoices billbacks and department expenses.
• Process T&E and P-Card expenses code appropriately and ensure data accuracy.
• Manage purchase orders in Procurify and reconcile expenses through Concur and Brex.

Job Expectations:

• This role requires flexibility including availability nights weekends and holidays as needed.
• Candidates must be comfortable with an always-on mindset to respond to urgent business needs outside of standard business hours.

QUALIFICATIONS

• Minimum 3 years of direct experience in administrative work brand management coordination or client services; experience in entertainment media or live events is preferred but not required.
• Ambitious self-starter and high-energy individual who thrives in a fast-paced environment.
• Excellent verbal and written communication skills with the ability to anticipate problems.
• Proactive collaborative and organized working style; consistently meets deadlines.
• Strong attention to detail solution-oriented and effective time management skills.
• Proficiency in Microsoft Office Suite (Excel Word PowerPoint Keynote Canva); experience with Airtable Google asset tracking tools preferred.
• Ability to follow department and company processes and procedures.
• Enthusiasm for sponsorship partnerships live events and festival culture.
• Ability to handle sensitive information with confidentiality.

WORK ENVIRONMENT

• Must be willing to travel to work during holidays evening and weekend hours as required to meet deadlines.
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations.
• Must be able to work in open concept office space.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations enjoy new experiences and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over) ancestry color religious creed (including religious dress and grooming practices) family and medical care leave or the denial of family and medical care leave mental or physical disability (including HIV and AIDS) marital status domestic partner status medical condition (including cancer and genetic characteristics) genetic information military and veteran status political affiliation national origin (including language use restrictions) citizenship race sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression sexual orientation intersectionality or any other basis protected by applicable federal state or local law rule ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so including reasonable accommodations related to pregnancy in accordance with applicable local state and / or federal law. As part of its commitment to make reasonable accommodations Insomniac also wishes to participate in a timely good faith interactive process with a disabled applicant to determine effective reasonable accommodations if any which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

Hourly Pay Rate Range: $22.00 - $27.00/hr

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available including promotion from within employee referrals outside advertising employment agencies internet recruiting job fairs college recruiting and search firms.

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidates education training and experience as well as the positions work location expected quality and quantity of work required travel (if any) external market and internal value including seniority and merit systems and internal pay alignment when determining the salary level for potential new compliance with the California Law a potential new employees salary history will not be used in compensation decisions.