Assistant Program Manager
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Job Location:
Bristol County - USA
Monthly Salary:
Not Disclosed
Posted on:
05-09-2025
Vacancies:
1 Vacancy
Job Summary
A.I.S. Inc. (AIS)is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal State Municipal and other government agencies along the US coastline.
Primary Function:
AIS is seeking an Assistant Program Manager to help support the East Coast Fisheries Observer Programs.
Duties/Responsibilities:
- Acting as PM when PM is on leave or absent from the area.
- Working with PM and Recruitment Manager to develop and administer the observer Recruitment and Retention Plan and Quality Assurance Plan.
- Helping the Talent Acquisition Team with recruiting tasks when their resources are could include but is not limited to reviewing candidates completing interviews and participating in the selection committee.
- Ensure that NMFS receives all requisite information for observer candidates within the required timeframes prior to the start of training.
- Interacting with observers to gauge their morale and provide support. This is accomplished through quarterly conversations (at a minimum) with all observers.
- Observer support functions including but not limited to planning socialevents andassisting observers having difficulty adjusting to the observer lifestyle.
- Assists observers to achieve exemplary data quality. The APM is responsible for following up with observers who are placed on priority pre-probation or probationary status to discuss methods for removal from this status. Monitor late data submissions and follow-up with observers to ensure timely submission of data. Implement mitigation measures to reduce late trips when necessary.
- Coordinating observer debriefings when needed. This includes debriefings requested in person as well as six-month debriefings.
- Serve as the primary contact for observers prior to training once an offer letter is signed during their initial training and throughout the certification process. This includes calling each trainee after each certification trip to review their performance and ensure data submission expectations are clear and understood.
- Monitor trip clearance times for certification trips and follow-up with NMFS as needed to expedite observers clearance.
- Serve as chair of the NEFOP Policy Committee.
- Manage the observer mentorship program including facilitating mentor trainings checking-in with mentors and mentees and further developing the program.
- Arrange transportation from ports ranging from Maine to North Carolina including transporting observers or gear in company vehicle when needed.
- Facilitate logistical operations including booking car rentals hotels ferry and parking.
- Assist with approval of weekly observer timesheets and QA/QC on timesheets done by coordinators.
- Document detailed minutes of NMFS AIS and industry meetings.
- Expedite receipt of observer expense forms as needed.
- Assist with tracking of data quality bonus and other incentive programs.
- Assist employees with completing their TASS application and obtaining their CACcards.
- Other administrative and operational duties as needed to address program needs when assigned by the Program Manager
- ODDS call center functions
Compensation: Candidates will be paid a salary to be negotiated and total compensation will vary depending on the employees level of experience. This is a fulltime position.AIS benefits package includes health and dental insurance vacation sick and holiday benefits.
Minimum Qualifications:
- Bachelors degree with a minimum of 4 years of experience
- Must be a certified observer with good performance track record.
- Strong communication skills
- Experience leading a geographically separated team.
- Experience with recruitment and retention
- Experience supporting NMFS/NOAA
Preferred Qualifications:
- Masters degree with a minimum of 6 years of experience.
- Previous Program Management experience
- Financial Management experience
Travel:
- Travel Estimated: 10%
Locations:
- 540 Hawthorn St. Dartmouth MA 02747
Contact:
If you would like to apply for this exciting new opening please click the following link submit the required information:
- Resume
- Cover letter detailing sea and fish experience.
- 3 professional references (name email address and phone number)
All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening please feel free to contact the Talent Acquisition Team at or .
An Equal Opportunity Employer
It is the policy of A.I.S. to recruit hire train promote transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race color creed religion national origin age sex gender identity genetic information marital status lawful alien status sexual orientation physical or mental disability citizenship status veteran status or any other status protected by applicable law.
Must be able to work in the U.S. VEVRAA Federal Contractor Request Priority Protected Veteran Referrals Equal Opportunity Employer
Required Experience:
Manager
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
About Company
Mais Interiors has the experience and the ability to execute any size fit out project. Within our group we have specialist divisions that complement each other allowing all of the works to be executed in-house. This allows Mais Interiors to maintain the high quality workmanship and pr ... View more
