Clerical Support Assistant

Primary Purpose:

Assist teacher in preparation and management of classroom activities and administrative requirements. Work under supervision of certified teacher.

Qualifications:

Education/Certification:

High school diploma or GED

Must successfully pass MISD Literacy Test and obtain a State Educational Assistant Certificate

Special Knowledge/Skills:

• Ability to work well with children
• Ability to communicate effectively
• Proficient knowledge MS Word software and file maintenance
• Effective organizational communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets databases and word document

Experience:

Clerical Support Some experience working with children

Essential Job Functions:

If assigned to classroom the following duties are required:

• Assist teacher if needed in preparing instructional materials and classroom displays.
• Assist with administration of objective testing instruments or work assignments.
• Help maintain neat and orderly classroom.
• Conduct instructional exercises assigned by the teacher; work with individual students or small groups.
• Help supervise students throughout school day inside and outside classroom. This includes lunchroom bus and playground duty.
• Keep teacher informed of special needs or problems of individual students.
• Participate in staff development training programs to improve job performance.
• Participate in faculty meeting and special events as assigned.

If assigned to clerical support role any of the following duties and responsibilities may be required:

• Answers multiple phone lines and responds to callers questions or directs the call to the appropriate party.
• Greets visitors; responds to questions provides information documents and instructions or directs visitor to appropriate party.
• Responds to requests for information via mail phone or in-person; gathers appropriate forms and documents searches for and copies documents from archived records and forwards to requestor.
• Attends meetings and provide general clerical support.
• Opens sorts and distributes incoming mail and processes outgoing mail.
• Maintains inventory of supplies and prepares a list of supplies to be ordered.
• Copies distributes and files paperwork such as records or general correspondence.
• Performs data entry into automated programs to track required student information filings or other pertinent data depending on assignment.
• Prepares correspondence memos forms and reports using electronic applications software if assigned depending on assignment.

Expectations:

• Maintain confidentiality
• Accuracy work is neat and correct and completes all work assigned.
• Personal attributes neat and clean in dress and appearance works with others in a positive manner adapts quickly to changing situations arrives to work on time.
• Professional Behavior maintains high level of ethical behavior avoids gossiping handles confidential information avoids speaking ill of other personnel and avoids doing personal business at work.
• Student Relations shows respect to students shows concern and encouragement for students and has positive attitude when working with students.
• General Attributes demonstrates ability to remain calm and withstand pressure.
• Public Relations Interacts well with students parents teachers peers and the general public and promotes a positive image of self and school.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff parents community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip or speaking badly about the district and district personnel.

Supervisory Responsibility:

None

Equipment used:

Personal computer and peripherals; standard instructional equipment

Working Conditions

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Mental Demands:

Maintain emotional control under stress

Work with frequent interruptions

Physical Demands:

Lifting (15-44 pounds)

Carrying (15-44 pounds)

Sitting

Standing

Bending/Stooping

Kneeling

Pushing/Pulling

Repetitive hand motions

Keyboarding/mouse

Speaking clearly

Hearing

Environmental Factors:

Work inside/outside

Exposure to noise

Work prolonged or irregular hours