Executive Assistant to Pantone President
Executive Assistant to Pantone President
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 93000 - 103200
1 Vacancy
Job Description
Imagine yourself
- Collaborating with a bright diverse global team.
- Joining a colorful companywith a proven track record of success and an exciting future ahead.
Its all possible with a role at X-Rite Pantone the global leaders in color science and technology.
The Executive Assistant provides administrative support exclusively for the President of Pantone. Under the direction of the President works with minimal supervision to handle details of a highly confidential and critical nature. This role also contributes to a positive and productive work environment by overseeing office facilities and supporting employee engagement initiatives.
This role will be hybrid with 3 days onsite at the Pantone office in Carlstadt New Jersey.
In this role a typical day will look like:
Agenda & Inbox Management
- Efficiently manage and coordinate complex schedules including prioritizing meetings (internal and external) time-sensitive discussions calls and appointments while considering time zones.
- Manage and coordinate all aspects of executive meetings including conference room reservations teleconference & videoconference set-up catering printing and associated meeting logistics including transport and related social activities (both local onsite meetings customer visits and offsite meetings).
- Participate as a partner to the President assisting in scheduling drafting agenda preparing and/or consolidating presentation materials (including editing for format and consistency) and attending executive meetings. Afterwards archive materials in a consistent way and follow up on to dos/deadlines.
- Monitor all incoming emails for action items and to ensure timely response as required.
- Monitor status of key deliverables; establish manage and adhere to action plans with President to meet deadlines.
- Organize and execute all offsite meetings and retreats for the President (ex. Presidents Club) including budget management location sourcing site visits contract negotiation and vendor management.
- Participate actively in the planning and execution of engagement and company events (holiday parties community events teambuilding etc.).
Travel & expense management
- Arrange comprehensive domestic and international travel arrangements including flights accommodations and ground transportation ensuring smooth and efficient logistics. This requires adaptability and responsiveness to manage last-minute changes or disruptions during travel.
- Independently prepare expense reports and purchase orders with a solid understanding of the expense reporting invoicing purchase order procedures and budget process.
- Review and approve team members expense reports on behalf of the President as well as purchasing orders holiday approval requests and other administrative approvals to ensure compliance with company policies and efficient workflow.
Internal/External Communications
- Communicate directly and on behalf of the President. Provide a bridge for smooth communication between the Presidents office and internal departments/external partners demonstrating leadership to maintain credibility trust and support with senior management staff.
- Prepare review and refine a range of documents and reportsincluding OPS/PD materials Presidents letters employee communications speeches and other meeting materialsensuring accuracy and consistency with the organizations messaging.
- Manage and regularly update internal email distribution lists to ensure accurate and efficient communication across departments and teams (with IT/HR).
- Coordinate the onboarding of new direct reports (immersion plan IT equipment corporate credit card etc.).
- Develop document and implement standardized procedures and workflows to streamline daily operations and enhance team productivity.
- Propose new and creative ideas to enhance communication strategies and improve internal processes.
Facility Management
- Provide project management services for design and space planning projects to optimize the efficiency of the site workspaces; Manage aspects of space/infrastructure planning (ex: moves additions changes to workstations) and provide answers resources and solutions when requested.
- Ensure the smooth and efficient management of headquarters facilities either through direct oversight or by coordinating with the Receptionist or Facility Manager.
- General support to visitors including transportation lodging and any other logistic recommendations to ensure a friendly and personal experience.
- Respond to requests and questions about office operations and procedures.
- Maintain common areas and be the point person for maintenance mailing shipping supplies equipment and errands.
- Process incoming mail and packages; arrange for the shipment and delivery of domestic and international packages.
- Coordinate ordering and stocking office supplies and other office materials.
- Coordinate with IT department on all office equipment issues in common areas and conference rooms.
Project Management
- Work on specific projects as assigned by the President.
- Mentor coach and develop other EAs; creates inclusive culture amongst the EA community within your operating company.
The essential requirements of the job include:
- High School Diploma required. A bachelors degree is preferred. Business school or college courses preferred in a relevant subject area such as office administration.
- 5 years experience supporting a CEO/President of an international company.
Skill Requirements:
- You have proven organizational skills and know how to efficiently handle all tasks accurately and in a timely manner.
- You take pride in working with the highest levels of attention to detail completing work to excellent standards as well as working independently and eager to learn more about the industry and company.
- You can set priorities meet deadlines in a fast-paced changing environment and be able to reprioritize work as necessary and follow up meticulously.
- You are a critical thinker a person with a can do it attitude and a strong personality. You dig into details to find the root cause with the ability to resolve and implement countermeasures.
- You are unafraid to ask questions when tasks or direction is not clear and provide honest two-way feedback.
- You are an excellent communicator - able to interact with people of all levels in a confident professional manner. You communicate with professionalism in verbal and written communication and show leadership build relationships with staff clients and external partners.
- You have integrity and are discrete reliable and dedicated.
- Excellent knowledge of MS office (PowerPoint Excel Word Outlook Teams) strong technical skills to trouble shoot technical issues.
- You speak and write fluently in English.
Pantone is proud to part of the Product Quality & Innovation segment of Veralto (NYSE: VLTO) a $5B global leader dedicated to ensuring access to clean water safe food and medicine and trusted essential goods. When you join Veraltos vibrant global network of 17000 associates you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on and where youll have valuable opportunities to deepen your skillset pursue your ambitions and grow your career. Together were Safeguarding the Worlds Most Vital Resourcesand building rewarding careers along the way.
US ONLY:
The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associates position within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance shift travel requirements sales or revenue-based metrics any collective bargaining agreements and business or organizational needs.
The compensation range for this role is $93000 - $103200 USD per job is also eligible for Bonus Pay.We offer a comprehensive package of benefits including paid time off medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole discretion unless and until paid and may be modified at the Companys sole discretion consistent with the law.
US residents: In any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race color national origin religion sex age marital status disability veteran status sexual orientation gender identity or other characteristics protected by law. We value diversity and the existence of similarities and differences both visible and not found in our workforce workplace and throughout the markets we serve. Our associates customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
The EEO posters are available here.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform crucial job functions and to receive other benefits and privileges of employment. Please contact us at to request accommodation.
Unsolicited Assistance
We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies in any form without a valid signed search agreement in place for the specific position approved by Talent Acquisition will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.
Required Experience:
IC
Employment Type
Full-Time
