Advancement Coordinator, UTHSC
Advancement Coordinator, UTHSC
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The University of Tennessee Foundation Inc (UTFI) seeks applications and nominations to hire two (2) individuals who are creative highly organized pay attention to detail and a self-starter to serve as an Advancement Coordinator for the University of Tennessee Health Science Center located in Memphis TN. This role will work across functional areas assisting in the effective implementation of strategies and goals for the team while helping streamline processes and managing projects.
Responsibilities
Job responsibilities include but are not limited to:
Office/ Project Management:Willingness to develop and build relationships with internal and external stakeholders. Ability to see upcoming needs of the team and for the project they are working on while staying proactive to keep projects running on time. Developing SOPs and timelines to keep projects moving forward for the team to meet goals and fulfill strategies. Engage in team meetings by bringing ideas to the table. Prepare and coordinate project needs; including creation and maintenance of correspondence project workflows databases and of primary and secondary files merging sorting and project with team to keep documents up to data and projects on task. Responsible for adding and maintaining shared documents platform using TEAMS as preferred choice.
Administration: Strategize and coordinate trip plans from initiation to completion schedules in-person phone or virtual meetings and maintains calendar for leader and team members. Coordinates travel as well as processes reimbursement for team members after travel is concluded. Enters mileage for reimbursement to team members. Serves as liaison between Development officer and Alumni team officers for special events alumni meetings development council meetings etc. Assists in staffing Development/Alumni meetings and events when required and other related duties assigned.
Communications: Works with Donor Relations and Philanthropic Asset Management teams to help with workflow coordination donor database and report requests and preparation needs of alumni or development officers. Prepare and coordinate production of daily correspondence. This position is the face and voice of the Office of Advancement and handles daily telephone interaction with major donors/volunteers. Communicates with vendors and coordinates all related activities including invoicing and delivery. Occasionally initiates letters recognizing the receipt of gifts from donors or other written correspondence when appropriate. Assist officers in the cultivation and stewardship of donors and prospective donors.
Qualifications
Required Education and Experience
The candidate who fills the Advancement Coordinator position is required to have:
- Associate degree
- 3 years of administrative support in an office environment
- Ability to be a strong communicator verbally and written
A valid drivers license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate general any significant driving offense less than 12 months old will eliminate the application from consideration for the position.
Note - Candidates holding a graduate degree must have at least 1 year of experience.
Preferred Education and Experience
In addition to meeting the required qualifications the preferred candidate will have:
- Bachelors Degree
- 5 years of administrative support in an office environment
- Experience communicating with academic personnel college alumni and/or donors
Application Process: Priority will be given to applications received on or before February 28th 2025 via our DASH application system. Applications must include a completed candidate profile cover letter resume and contact information for three professional will not be contacted without explicit permission of the candidate.
When determining minimum qualifications only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.
Questions about the search may be directed to .
Target Start Date: April 2025
Benefits: Recognized as a Top Employer by Knoxville Top Workplaces in 2022 and 2023 the Foundations greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:
- Flexible work arrangements offering a hybrid schedule to most team members
- Comprehensive medical dental and vision insurance plans
The Foundation:The University of Tennessee Foundation Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.
The University of Tennessee Health Science Center (UTHSC) trains the next generation of health care providers for Tennessee cares for the people from one end of the state to the other and researches the cures for the diseases that most affect all who call Tennessee home. Founded in 1911 the main UTHSC campus is located in Memphis and includes six colleges: Dentistry Graduate Health Sciences Health Professions Medicine Nursing and Pharmacy. UTHSC also educates and trains cohorts of medicine pharmacy and/or health professions students in addition to medical residents and fellows at its major sites in Knoxville Chattanooga and Nashville.
The UT System: The University of Tennessee System is comprised of campuses at Knoxville Chattanooga Pulaski Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.
Required Experience:
IC
Employment Type
Full-Time
