Administrative Assistant- Shell Vino Bello Resort

We Put the World on Vacation

Travel Leisure Co. is the worlds leading vacation ownership and travel membership company with a dynamic and growing portfolio of resort travel club and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

Job Summary

Performs clerical duties including correspondence scheduling calendar maintenance answering phones screening calls taking messages. Develops and prepares presentation materials sets up and maintains files makes appointments and travel arrangements schedules and coordinates internal and off-site meetings. Uses computer skills to enter and maintain data coordinates activities related to department functions. Assists the organization with Site Recognition Activities. Point of contact for site Charity Drives as well as facilities to ensure repairs and FM requests are filled.

Essential Job Responsibilities

Responsibilities include but are not limited to:

• Provides general administrative support to Site Director including all forms of correspondence & communication phone calendar scheduling & maintenance travel arrangements meeting and presentation materials special projects etc. (50% time)
• Liaises regularly with other operations teammates and business functions to augment administrative responsibilities & directives on behalf of Site Director (30% time)
• Compiles develops & analyzes information for inclusion in reports presentation materials charts graphs tables etc. Maintains department staffing information including job descriptions organizational charts scheduling of performance reviews; Assists in budget preparation and control activities administers programs projects and/or processes specific to the department and business unit. (10% time)
• Serves as liaison with others within and outside the company regarding administrative issues related to all department functions including careful handling of owner complaints and sensitive/confidential issues. Responsible for equipment inventory and disposal. (10% time)

Travel Requirements

• Minimal domestic travel to work with business partners educational and industry/ technology conferences

Minimum Requirements and Qualifications

Education

• High School Diploma or equivalent. Associates degree preferred.

Knowledge and Skills

• Excellent communications skills including verbal and written required.
• High level of organizational and multi-project tasking skills required
• Ability to respond to rapidly changing conditions with agility and imagination capitalizing on opportunities

Technical Skills

• MS Exchange Outlook Office Suite Word Excel SharePoint PowerPoint

Job Experience

• 1 years of related administrative experience; hospitality services industry experience desirable.

Experience equivalent to the education requirement may be accepted in lieu of the education requirement.

Scope/Financial Responsibility:
Given the responsibilities of this position there is moderate impact to the companys bottom line success. Administrative functions include: New vendor set up invoice processing for timely payment (consultants publications etc.) PCard weekly reconciliation AMEX and travel & expense reconciliation booking expenditures to correct G/L budget coding monitoring departmental budget expenses maintaining membership dues for industry associations maintaining publications subscriptions library managing development course & seminar expenditures for dept. management staff.

How Youll Be Rewarded:

We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel Leisure Co. benefits include: Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.

Medical

Dental

Vision

Flexible spending accounts

Life and accident coverage

Disability

Depending on position paid time off parental leave and holidays (speak to your recruiter for additional information)

Wish day paid time to volunteer at an approved organization of your choice

401k with employer match (subject to eligibility requirements including tenure - speak to your recruiter for additional information)

Legal and identity theft plan

Voluntary income protection benefits

Wellness program (subject to provider availability)

Employee Assistance Program

Compensation

Generally starting at $24.00 - $26.00 per hour. The actual hourly rate of the candidate(s) selected for this role will be set based on a variety of factors including but not limited to experience education skills training and work location.

Where Memories Start with You

Hospitality is at the heart of all we do at Travel Leisure Co. Here youll find an inclusive environment where we deliver excellence and take time to have fun celebrate together and support one another. Were always looking ahead to whats next and how we can strengthen our business its neighboring communities and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process please email your request to including the title and location of the position for which you are applying.