Executive Assistant (8571)
Executive Assistant (8571)
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Job Description
LOCATION: Stafford VA
STATUS: Funded
TRAVEL: Negligible
CLEARANCE: Secret
BENEFITS: 401K Life/Health/ Dental/Disability Insurance Flexible Paid Leave Student Debt Relief Program and Tuition Reimbursement
DESCRIPTION: Patricio Enterprises is looking to fill an Executive Assistant (Administrative Support III) position in support of the Marine Corps Systems Command Program Manager Tactical Communications and Electromagnetic Warfare Systems (TCE).
Primary duties will include (but not limited to):
- Provides enterprise-wide administrative support to PM TCE.
- Assists personnel with completion of administrative requirements for official travel to include reviewing Defense Travel System (DTS) authorizations and vouchers submitted by Government travelers; ensures DTS document compliance (or the applicability of any deviations from compliance) with the current version of the JTR and then forwards the documented authorizations and vouchers for the next level of review.
- Coordinates with the PMO Organizational Defense Travel Administrator (ODTA) on required annual travel trainings and required training documentation for all Government personnel within their responsible teams to ensure personnel receive the travel training and their records are properly documented; works with the ODTA to troubleshoot administrative issues relevant to processing travel documents.
- Compiles routes disseminates and files staff action packages in accordance with SECNAVINST M5216.5 all applicable Command policies and PM TCE procedures.
- Transmits via the Defense Information System for Security (DISS) security clearance information and process visit requests for Government personnel attending classified meetings.
- Takes daily roll call in accordance with PM TCE procedures and reports the status of the workforce (e.g. present absent temporary additional duty) via Marine-On-Line.
- Schedules meetings and manages calendars for the TCE PM and Deputy PM using Microsoft Outlook and/or Teams.
- Provides any Government developed hard-copy read-ahead material to the TCE PM and Deputy PM 48 hours prior to scheduled meetings.
- Provides enterprise-wide support to coordinate meetings including for example scheduling meetings and reserving meeting/conference rooms.
- Researches prepares and submits to the MCSC Conference Manager conference hosting and attendance packages IAW SECNAV Notice 5050 and MCSC policy as necessary for personnel within their respective teams; communicates with the attendee/host to obtain additional documents required to complete any package deficiencies and track the package through approval before disseminating it to requestors; maintains final documentation IAW USMC and MCSC records management processes and procedures.
- Uses the VIPER Work Request Solution and Information Technology Requests to submit approved requests from MCSC personnel for facility and information technology support coordinating for the PM TCE Operations Manager; monitors requests and provide updates to the requestor regarding the status of each request until its completion.
- Receives and delivers mail to the MCSC mail room courier(s) on days the MCSC mail room courier is scheduled to be at the PM TCE facility; delivers mail received from the MCSC courier to the TCE PMO addressee; unpacks stores inventories and organizes office supplies.
KNOWLEDGE AND SKILLS:
- Familiar with the Joint Travel Regulations (JTR); Department of the Navy (DON) Correspondence Manual (SECNAV M-5216.5); MCO 5216.20B Headquarters Marine Corps (HQMC) Supplement to the DON Correspondence Manual; U.S. Government Printing Office (GPO) Style Manual; Marine Corps Records Management 5210.11F and the MCSC Acquisition Guide (MAG).
- Proficient in the use of Microsoft SharePoint and the Microsoft Office Suite.
EDUCATION / EXPERIENCE
- Bachelors degree with three (3) to ten (10) years experience or 15 years experience in lieu of degree.
- Experience working with DTS.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is sedentary work which requires the following physical activities: reaching sifting lifting finger dexterity grasping feeling repetitive motions talking hearing and visual acuity. Occasionally lifts to 20 lbs.
Employees must be able to see and hear read and write effectively in English. Requires adaptability analyzing assessing calculating decision making dependability good judgment reading memorizing social skills speaking stress control and writing. Ability to understand remember and apply oral and/or written instructions or other information; Ability to apply common sense in performing job. Ability to complete routine forms use existing form letters and/or conduct routine oral communication. Ability to make decisions which have significant impact on the immediate work unit.
TRAVEL REQUIREMENTS: Negligible.
EOE. Protected Veterans/Individuals with Disabilities.
Patricio Enterprises Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
Employment Type
Full-Time
