Office Manager - Temporary (parental leave coverage)
Office Manager - Temporary (parental leave coverage)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Hello!
At Factorial were looking for a passionate and proactive Office Manager to join our team temporarily from October 2025 to April 2026 and help us run all our beautiful office tasks.
Ready for the challenge
The Role
Were looking for an experienced Office Manager to oversee the daily operations of our current office and support the transition to our brand-new headquarters later this year. Youll play a key role in ensuring a smooth efficient and welcoming office experience for everyone at Factorial.
This is a hands-on role that requires a highly organized and proactive individual comfortable managing both front desk responsibilities and back-office operations. From coordinating with suppliers to overseeing facilities and supporting employees youll be the go-to person for all office-related matters.
Youll report directly to the Corporate Services & Events team and collaborate closely with multiple teams across the company.
What Youll Be Doing:
Office Operations & Facilities Management
- Supervise daily office operations ensuring everything runs smoothly.
- Manage and coordinate office maintenance overseeing facility services cleaning and maintenance.
- Ensure the office is well-stocked with necessary supplies and oversee inventory management.
- Handle incoming and outgoing correspondence including mail and deliveries.
- Ensure compliance with corporate regulations safety protocols and local fire codes.
Supplier & Vendor Management
- Research and incorporate if needed new vendors to provide services aligned with the companys needs (cleaning catering office supplies etc.). Constant benchmarking.
- Negotiate contracts and maintain good relationships with service providers.
- Monitor expenses manage budgets and ensure cost-effective operations.
Front Desk & Administrative Support
- Act as the first point of contact for visitors ensuring a professional and welcoming reception.
- Manage meeting room schedules and support internal events and gatherings.
- Provide administrative support to different teams as needed.
- Develop and maintain office procedures and operational policies.
Employee & Event Support
- Ensure all employees have a comfortable and productive office environment.
- Support and coordinate the organization of office events after-works and company activities.
What Were Looking For:
- Fluent Spanish and good level of English (written and spoken).
- Proven experience in office management or facilities management and front desk.
- Strong organizational communication and multitasking skills.
- Problem-solving mindset and a hands-on can-do attitude.
- Availability to work on-site daily (this is not a remote role).
- Flexibility for occasional after-hours support (events emergencies etc.).
If youre a hands-on and proactive person who enjoys combining front desk interaction with back-office management wed love to hear from you! Apply now and help us create an exceptional office experienceboth in our current Barcelona office and in our future HQ.
Perks of being part of our team
We care about people and we also offer a lot of benefits for employees:
- The opportunity to be part of an exciting new office setup from the ground up.
- A dynamic and fast-paced work environment.
- A collaborative and supportive team culture.
- Competitive salary and benefits package.
- High growth multicultural and friendly environment
- Language classes with Preply Academy
- Apetit discounts
- Pet Friendly
Is this you! Come rock the world with us!
About US
Factorial is an all-in-one HR Software fast-growing company founded in 2016. Our mission is to help SMEs automate HR workflows centralize people data and make better business decisions. Currently serves thousands of customers in over 60 countries all over the world and across industries it has built a super diverse and multicultural team of over 1200 people in Barcelona Brazil and Mexico offices.
Our Values
- We own it: We take responsibility for every project. We make decisions not excuses.
- We learn and teach: Were dedicated to learning something new every day and above all share it.
- We partner: Every decision is a team decision. We trust each other.
- We grow fast: We act fast. We think that the worst mistake is not learning from them.
Wanna learn more about us Check our website!
Employment Type
Full Time
