Elections Coordinator

The person in this position is responsible for the management of all aspects of conducting absentee by mail voting. During elections this employee will lead seasonal contractor(s) carrying out the administrative duties of absentee by mail voting. Work requires that all materials meet the guidelines of election law and department standards. This position also provides support to the Voter Registration Coordinator. This includes managing daily voter registration administrative tasks list maintenance mail pickup and processing.

Purpose of the position:

The purpose of this position is to plan coordinate and administer an assigned election program or service area in alignment with the departments strategic goal of ensuring equitable access to election services for all community members.

Minimum Education Training and/or Experience (required at time of hire): Associate degree from an accredited college with major course work in Political Science Business Administration Public Administration Law or related field and four (4) years of experience in preparation of reports bookkeeping detailed filing procedures responding to and composing correspondence and performing administrative tasks preferably in a Board of Elections office; or an equivalent combination of education and experience.

Additional Training and Experience: Certified North Carolina Elections Administrator preferred.

License or Certification Required by Statute or Regulation: Coordinator in specific positions must obtain a North Carolina Notary Public commission within 12 months of hire and maintain it throughout employment.

Essential Functions of the Position:

• Organize and manage day-to-day activities of assigned elections program area to ensure program objectives are met; ensure compliance in accordance with all federal state and local regulatory standards ordinances laws and requirements.
• Participate in the recommendation assignment training supervision and performance oversight of seasonal poll workers and/or other contract workers. Responsibilities include screening contracted individuals for placement within designated seasonal work groups.
• Design deliver and/or facilitate trainings program outreach and educational sessions to expand knowledge of services; develop content materials and necessary supporting documentation.
• Effectively administer software tools and systems to manage program; synthesize and analyze program data design/develop reports and ensure accurate and timely reporting.
• Act as the liaison and conduit between key stakeholders the community and the department to convey relevant information and ensure effective collaboration; participate in meetings presentations trainings and outreach as needed.
• Manage the budget for assigned elections program including coordinating processing and recording financial and budget information and transactions.
• Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
• Ensures proper archiving of all election materials and adherence to the departments disposal schedule.
• Perform other related duties as assigned.

Knowledge Skills Abilities:

• Knowledge of federal state and local laws including North Carolina General Statute Chapter 163; ability to interpret apply and stay current with changes in election law campaign finance regulations and procedures for maintaining election records and to communicate those changes promptly and accurately.
• Knowledge of ethical guidelines applicable to the position as outlined by professional standards federal state and local laws or ordinances.
• Knowledge of the programs and service delivery mechanisms in assigned work areas.
• Knowledge and skill in project management.
• Knowledge of organizational culture and resources both internal to Buncombe County and in the community.
• Ability to collect and analyze data and conduct program and performance reviews/audits.
• Ability to effectively use various complex software applications.
• Ability to effectively interact with professional and administrative personnel coworkers supervisors and the general public to exchange information provide guidance as a lead worker and receive direction.
• General knowledge of the principles and practices of public administration and planning.

In order to uphold internal pay parity and equity salaries are non-negotiable for new and current Buncombe County employees. All new employees are paid according to their years of relevant education and experience above minimum requirements for the position and employees have the opportunity to obtain pay increases via cost of living increases and promotions.

Buncombe County Government realizes the importance of a diverse professional workforce and the need to foster a responsive and innovative organizational culture one that fully engages all of our employees honoring and building on each employees unique experiences opinions and perspective.

It is the policy of Buncombe County to provide equal employment opportunities (EEO) to all persons regardless of race natural hair or hairstyles ethnicity creed color sex sexual orientation gender identity or expression national origin or ancestry marital or familial status pregnancy veteran status religious belief or non-belief age or disability or any other legally protected class under federal or NC State law. EEO practices and employment decisions regarding recruitment hiring assignment promotion and compensation shall not be based on any of these protected addition the County expressly prohibits any form of workplace harassment or discrimination.