Co-working Space Manager
Co-working Space Manager
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USD 900 - 125000
1 Vacancy
Job Description
About Us
Since our founding in July 2022 weve grown quickly to 30 staff producing 40 influential academic papers and established the leading AI Safety events for research and international cooperation. Our work is recognized globally with publications at premier venues such as NeurIPS ICML and ICLR and features in the Financial Times Nature News and MIT Technology Review.
We drive practical change through red-teaming with frontier model developers and government institutes. Additionally we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio and through providing targeted grants to technical researchers. Lastly we also operate our AI safety-focused co-working space in Berkeley where over 40 researchers practitioners and safety advocates collaborate in a purpose-built environment designed for breakthrough research. is not just a workspace; its an intentional space built for community collaboration and celebration.
About the role
Were seeking a highly organized resourceful and people-oriented Co-working Space Manager to lead the daily operations of our AI safety hub in Downtown Berkeley. This role is all about creating a smooth welcoming and productive experience for our members and visitors whether that means coordinating visitor programs fitting out an office or meeting room troubleshooting facilities issues you will do whatever is needed to support a growing community doing impactful work.
Youll be the operational backbone of ensuring researchers can focus on their work while you handle everything from vendor relationships to visitor hospitality. Working closely with the Community Manager and Operations team youll help make a great place to do great work.
Key Responsibilities
Member Experience & Hospitality
Welcome visitors and members lead office tours and run onboarding for new members.
Support recurring and one-off programs & events at to foster connection and community.
Respond to member needs and questions with warmth professionalism and follow-through.
Build a supportive culture where both members and visitors feel valued and welcome.
Events & Program Support
Support logistics for events and workshops (up to 75 people) in collaboration with the Community Manager and Operations team.
Coordinate room setup catering and AV for events.
Space Operations & Facilities
Oversee day-to-day operations including catering orders inventory management supplies and managing building access.
Manage vendor relationships for cleaning maintenance and other services.
Ensure the coworking space is clean functional and well-maintained.
Handle office layout updates and reconfigurations as membership needs change.
Systems & Administration
Maintain and improve systems for meeting room bookings visitor check-in IT access and shared resource management.
Develop and uphold office policies and procedures (office handbook after-hours access etc.) which promote operational clarity and scalability.
Track space usage and member satisfaction to identify improvement opportunities.
About You
You thrive on keeping operations running seamlessly and take pride in creating environments where people can do their best work. Youre naturally hospitable detail-oriented and energized by helping a growing community adapt to changing needs. You understand that great research happens in spaces that are both functional and welcoming and youre excited to be part of the operational foundation that enables world-changing AI safety work.
Requirements
2 years of experience or equivalent in office management facilities hospitality or shared workspace environments.
Strong organizational skills with the ability to juggle multiple priorities.
Excellent communication and interpersonal skills.
Proactive problem-solving mindset.
In-person availability in Berkeley 5 days a week.
Nice to have:
Direct experience in coworking spaces or research environments.
Experience in vendor management and procurement.
Knowledge of building systems maintenance and troubleshooting.
Familiarity with tools like Airtable Slack or Zapier.
Previous experience in a fast-paced mission-driven organization.
Understanding of and/or existing network in AI safety.
Logistics
You will be a full-time employee of a 501(c)(3) research non-profit.
Location: Berkeley CA. This is an in-person role requiring daily on-site presence.
Hours: Full-time (40 hours/week).
Compensation: $/year depending on addition to a comprehensive benefits package we also pay for work-related travel and equipment expenses as well as offer catered lunch and dinner at our offices in Berkeley.
Hiring process: A paid task test a phone screen in-depth interviews with the team and a full-day work trial followed by reference checks.
If you have any questions about the role please reach out at If you dont have questions the best way to ensure a proper review of your skills and qualifications is by applying directly via the application form. Please dont email us to share your resume (it wont have any impact on our decision). Thank you!
Note: We will review all applications once the deadline has closed so please take your time to submit your strongest application. Whether you are the first or last applicant wont affect the outcome as all applications will be reviewed equally after the deadline closes.
Required Experience:
Manager
Employment Type
Full-Time
