Middle School Secretary (PRC Hire)
Middle School Secretary (PRC Hire)
Posted on :
03-09-2025
Employer Active
1 Vacancy
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Job Description
Position Title: Secretary
Division: Middle School
Supervisor: Principal
Position Summary: To assist the Middle School Principal Assistant Principal Counselors faculty & students in the execution of their duties through secretarial and clerical assistance and by upholding the confidentiality of sensitive materials and information.
Requirements:
Education
- Bachelor degree majored in English Administration or related CET-6
- Shanghai Hu Kou Permit
Experience
- 2 years minimum experience with Microsoft Office products-Word Excel Access PowerPoint Photo Editor etc.
- 2 years experience in English/Mandarin/English translation-oral and written
- 2 years minimum experience in office administration
Skills
- Guided by ethical principles and character
- A/V and basic technology skills
- Fluency in Chinese and English; strong communication skills in both languages
- Excellent organizational and time management skills
- Effective interpersonal skills-good people skills
- Effective communicator
- Self motivated with attention to detail
- Dress professionally
- Outgoing not shy
- Flexible and trainable
- Patient with a positive outlook
- Speaks Shanghainese dialect
- Familiar with MAC computer
- Knowledge of Chinese protocol familiar with Shanghai and surrounding community
- Likes children
Key Areas of Responsibility
- Perform Secretarial duties as requested by the principal and assistant principal including but not limited to:
- Typing filing copying and/or routing of correspondence.
- Answering the telephone screening calls and delivering messages as needed.
- Scheduling appointments for principals and parent meetings as needed.
- Participating various meetings when needed.
- Provide information to faculty & student when inquired.
- Providing translation as needed.
- Data and File maintenance and management
- Manage student attendance.
- Manage staff attendance for specialists teachers.
- Assist with the Counselors with student records materials etc.
- Assist with student file and records i.e. file report cards individual standardized test profiles etc.
- Assist with power school reports as needed.
- Events planning and organization
- Support Grade 8 Promotion.
- Support Parent Connect Back to School Night Parent-Teacher Conferences G5 Transition Parent Night etc.
- Support Educational/field trips including data collection contact list itineraries etc.
- Support logistics for school photo days.
- Divisional and Functional support
- Assist with annual purchasing order.
- Assist with shadowing student arrangements.
- Assist with announcements and e-mail/WeChat group distributions.
- Assist with PSO events meetings and other requests.
- Manage substitute teacher arrangement as needed.
- Administer minor first aid and oversee sick students movement to nurse as needed.
- Follow up on requests regarding classroom maintenance cleaning guards setup etc. as needed.
- Carry out all other assignments as assigned by the principal.
Employment Type
Full Time
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