Finance Manager
Finance Manager
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Job Description
DEPT OF HEALTH SERVICES
The Arizona Department of Health Services promotes and protects the health of Arizonas children and adults. Our mission is to promote protect and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care science public policy and leadership. ADHS promotes alternative work schedules flexible hours. We have positions that can fit any stage in your career from entry to senior level. We offer a robust benefit package including the ADHS Student Loan Assistance Program where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
Finance Manager
Address: 2500 E Van Buren St
Phoenix AZ 85008
Salary: $79360
Grade: 23
Under the direction of the Division Finance Manager this position is the key point of contact responsible for the financial oversight for all areas within their assigned programs. This position will work closely with their assigned areas leadership and programmatic staff to ensure that they are aware of all financial activity that is occurring. The position is of high visibility with many stakeholders who will be dependent on the incumbent to provide accurate and timely information on a regular and ad hoc basis. The position will require a highly organized individual who will be able to manage and maintain oversight over competing financial priorities impacting crucial areas within their assigned programs. The position will need to anticipate major short and long term objectives impacting staff projects and their customer bases and be able to respond accordingly in order to ensure operational success. Leadership will often defer to this position for solutions to highly complex financial issues needing prompt responses.
With minimal guidance this position provides support to program management and acts as a liaison between assigned programs and other areas of Finance including Procurement Accounting Analytics Assurance and Purchasing. This position will follow appropriate accounting procedures and business processes to ensure state and federal compliance; provide fiscal technical assistance to programs and sub recipients; and maintain accurate data to aid in contract and grant oversight.
Other duties include: monitoring a range of budgets with unique guidelines and restrictions; initiating budget and other fiscal transactions and adjustments; ensuring compliance with applicable policies and procedures related to fiscal activities; developing and updating budget performance reports on a regular basis; expenditure projections; revenue management which may include billing management; ensuring funding is appropriate and available prior to approving and/or signing as Finance Manager on any financial document or system; assisting with the monitoring of grant budgets to ensure effective utilization of funds within the budget period via participation in the budget close-outs; gather data related to questions presented by OSBP/JLBC assisting with internal and external auditing requests.
The position will be considered a subject matter expert who utilizes various platforms to perform their duties related to financial summaries purchasing accounting procurement and others. On a regular basis the position is tasked with presenting complex financial information to their assigned area in an accessible and easy to understand manner so that they are able to make decisions accordingly. They may also be responsible for reporting and managing overarching fund sources that other programs across the agency may leverage. This position may be tasked with providing coverage for the Division Finance Manager during times of absenteeism.
Monitors revenue/billing expenditures and anticipated obligations for each funding the position is overseeing. Interprets and explains the findings to their leadership Office Chief and Bureau Chief on a monthly basis or when requested by the program.
Collaborate with finance leadership and peers (work assignments setting priorities hiring discipline provide training approving leave requests and preparing evaluations).
Responsible for understanding all funds appropriated and non-appropriated within the bureau they are overseeing. Ensuring that they research and understand the statutes that affect the funding. Making sure that they read through any contracts or awards to understand the allowable or unallowable items for the funds.
Reviews funding ensures appropriateness and approves as Finance Manager on all documents and systems that require Finance Manager approval. Updates reports tracking tools and systems as necessary as related to the purchase/expense.
Provides financial strategic guidance to the programs to ensure that they are able to meet the financial goals that are outlined in their budgets.
This position will oversee and coordinate training the programs to ensure that they understand the reports being presented. Will offer training and standard works for the programmatic staff to ensure that they have the tools to fully understand their budgets and ensure that they are following the financial policies that are in place.
Responsible for managing and updating the funding related to various systems and platforms the positions assigned area utilizes. This includes but is not limited to the telephone database cloud billing AZ360 etc. (CONT BELOW)
Running payroll reports monthly to ensure that employees are hitting on the appropriate funds. Clearing out any payroll errors that may have occurred and working with the payroll team to ensure that updated ETE templates are being used.
Other duties as assigned as related to the position
Knowledge of:
- Performance Management (PM) and Continuous Quality Improvement (CQI) and Lean methodologies.
Skill in:
-Financial management and leadership;
-Oral and written communication -Interpersonal relationship in relation to work with other staff
managers contractors and staff from other departments and agencies;
-Establishing priorities;
-Critical thinking and problem-solving techniques;
-Analytics for budget review and projections.
Ability to:
- Support a diverse multi-cultural workforce that reflects the community promotes equal opportunity at all levels of public employment and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Bachelors degree in Business Accounting or a related field with 5 years of related work experience which 2 of those years will be in a management/supervisory role. Masters degree will substitute for 2 years of work experience. Government experience preferred.
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning Infant at Work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
- To help you build a financially secure future the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your other words you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
Required Experience:
Manager
Employment Type
Full-Time
