Office Administrator (Rich 9/25)
Office Administrator (Rich 9/25)
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Job Description
Position Summary
The Office Administrator manages administrative and accounting functions that keep the dealership running smoothly. This role provides front-office support oversees accounts payable and receivable and ensures accurate financial documentation. The Office Administrator works closely with management vendors and customers to maintain professional operations and financial accuracy.
Key Responsibilities
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Oversee office operations clerical support and customer communication.
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Manage accounts payable (AP) and accounts receivable (AR) processes.
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Maintain accurate records and ensure compliance with company policies and Virginia requirements.
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Provide timely and accurate financial reporting to management.
Day-to-Day Duties
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Answer phones greet visitors and direct inquiries to the appropriate team members.
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Process vendor invoices match to purchase orders and prepare payments (AP).
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Generate and send customer invoices record payments and follow up on past-due balances (AR).
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Maintain accurate AP/AR aging reports and escalate overdue accounts.
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Post daily transactions into accounting software and reconcile discrepancies.
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Assist with bank deposits and cash handling.
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Maintain organized files for invoices statements contracts and compliance documentation.
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Order office supplies and manage vendor accounts.
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Provide weekly AP/AR status reports to Store Manager and corporate accounting.
Required Skills and Qualifications
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High school diploma or GED required; associate degree in business accounting or finance preferred.
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2 years of office administration and accounting experience.
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Strong knowledge of AP/AR processes and bookkeeping fundamentals.
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Proficiency in Microsoft Office Suite and accounting software (QuickBooks or similar).
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Excellent attention to detail and organizational skills.
Preferred Qualifications
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Automotive or dealership experience.
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Familiarity with Virginia tax and recordkeeping requirements.
Key Performance Indicators (KPIs)
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On-time invoice payments to vendors.
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AR aging days outstanding.
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Accuracy of transaction entries and reconciliations.
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Timeliness of administrative and financial reporting.
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Customer/vendor satisfaction on financial transactions.
Work Environment
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Reports to the Store Manager and collaborates with corporate accounting.
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In-office role full-time 40 hours per week.
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Primarily sedentary with occasional lifting of up to 20 lb
We MATCH Our Candidates with the BEST Companies and Career Opportunities in the Industry... With 30 years of experience Patrice & Associates Hospitality & Recruiting Specialists is not only the LARGEST Hospitality Recruiting firm in North America but the BEST extending beyond just Hospitality. We say were the best because our clients are some of the top name brands in their respective industry and thry rely on us to MATCH talented leaders from entry-managers to C-Suite leaders with opportunities in their organizations. TOP 5 Advantages YOU get with Patrice & Associates Hospitality Recruiting 1. We know openings that are not on job boards (the best usually arent) 2. We get qualified candidates directly to the decision makers (jump the line) 3. We work for YOU for FREE as a Career Coach to find YOU the perfect career! 4. We work confidentially protecting your job while we look for new opportunities 5. You get to be part of our secure database for future exclusive opportunities EOE - Equal Opportunity Employer
Employment Type
Full-time
