Executive Assistant - Fluency in English & Japanese, intermediate German
Executive Assistant - Fluency in English & Japanese, intermediate German
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Salary Not Disclosed
1 Vacancy
Job Description
Ensuring everyday administrative and project related business support to colleagues of the assigned team(s) and working collaboratively with colleagues in and outside the assigned team(s). Undertaking other duties as reasonably required by the Directors
Taking care of elements of diary management including meeting and travel management visitor arrangements and reception/welcoming checking logistics and ensuring suitable venues or accommodation have been booked as required etc. Managing monthly expense claims for assigned colleagues on VP or Director level
Keeping record of various type of documents building up and maintaining proper filing system(s) and ensuring documents are correctly filed in line with data protection (GDPR) and other policies. Creating and/or maintaining a common database of documents and/or data such as presentations brochures internal and external data provided by colleagues etc.
Handling sensitive external customer/client or partner communications by phone email or in person. Office Management tasks such as taking care of incoming and outgoing post/mail including arranging couriers / shipments / postal dispatch ordering stationery and other supplies and organize local employee events
Qualifications :
Fluent knowledge of business English and Japanese mandatory German intermediate
Min. 5 years administrative or project related support ideally in an international matrix organization. Experience of working effectively in teams as a team-player taking a positive approach to change and challenges with the drive to ensure that high-quality service is provided and sharing knowledge appropriately
Experience of planning and organizing own workload dealing with conflicting priorities and skilled in flexibly switching between tasks often at short notice. Excellent IT skills with good work
Using initiative and discretion to action items requiring immediate attention and timely appropriately referring matters on to others. Good oral and written communication skills including experience of using a variety of communication methods
Ability to solve problems using information from a variety of sources to aid analysis and make timely decisions. High attention to detail and proven ability to be methodical and accurate while applying a pragmatic approach as required
Additional Information :
- Responsible challenge with diversified field of activity
- Team-oriented working atmosphere in an international Company
- Personal development opportunities through own Inova Academy
- Opportunity to gain an insight into various technical disciplines
- Excellent employment conditions
- Attractive working place (central good transport links)
- Modern infrastructure
For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
