Operations Manager & Executive Assistant (50%-80%) at AI Startup
Operations Manager & Executive Assistant (50%-80%) at AI Startup
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1 Vacancy
Job Description
Lightly AG is an ETH and HSG spin-off pioneering in machine learning and computer vision. Backed by Y Combinator and top-tier investors our technology is used by global leaders in autonomous driving medical imaging and visual inspection.
With a small but mighty team in Zurich were looking for a proactive and versatile Operations Manager & Executive Assistant to help us scale efficiently and keep our operations humming.
This role is ideal for an ambitious business student a startup-savvy EA or a seasoned operations professional seeking a dynamic part-time role with real impact. Youll support our co-founders and leadership team directly while keeping our Zurich HQ running smoothly.
Tasks
In this role you will:
- Office & Facilities Management: Ensure the Zurich office runs like clockworkmanaging supplies coordinating with vendors and maintaining a comfortable and productive workspace.
- Executive & Administrative Support: Assist the CEO and other C-levels with calendar management travel bookings email support and preparation of internal or external documentation.
- Finance & HR Ops: Help manage invoices reimbursements payroll coordination and internal reporting. Youll also assist with hiring onboarding and employee paperwork.
- Event & Travel Coordination: Organize company events conferences team retreats and executive travellocal and international.
- Process Optimization: Identify and implement opportunities to streamline and scale administrative processes.
- Cross-Team Support: Jump in wherever neededfrom legal documentation to sales operations support and logistics for our interns and engineering team.
Requirements
Youre a strong candidate if you:
- Have 34 years of work experience in office management executive assistance HR ops or finance adminor are a highly organized professional with a sharp sense of ownership.
- Are fluent in English. German is a plus.
- Have top-notch organizational skills and can juggle multiple priorities without dropping the ball.
- Thrive in dynamic ambiguous environments and love figuring things out.
- Are comfortable using digital tools like Google Workspace Slack Notion Bexio and possibly Hubspot or are willing to learn them.
- Are available for at least 50% (ideally 60%) and can be present in the Zurich office several days per week. If the collaboration works well the role can grow into a 80%-100% position long-term.
Dont meet every single requirement Thats okay!
At Lightly we believe in potential growth and learning. If youre excited about the role and think you could be a great fit we encourage you to applyeven if your experience doesnt match the job description 100%.
Benefits
- A front-row seat to how a YC-backed deep tech company is built
- Direct exposure to the inner workings of startup leadership
- Flexible working hours and the ability to shape your role over time
- A modern central office in Zrich near HB and the possibility to work from home.
- Company retreats offsites and team events
- Competitive compensation tailored to experience and scope of work
Send us your CV and a short note about why this role excites you. If youve handled similar tasks before wed love to hear specific examples.
We look forward to hearing from you!
Employment Type
Full Time
