C004357 Portfolio Management Assistant (NS) - WED 10 Sep
C004357 Portfolio Management Assistant (NS) - WED 10 Sep
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Salary Not Disclosed
1 Vacancy
Job Description
Deadline Date: Wednesday 10 September 2025
Requirement: Portfolio Management Assistant
Location: Braine-lAlleud BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 418
Required Start Date: 16 October 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties & Role:
Under the direction of the Head of NIMSC Project Management Office (PMO) the incumbent will perform duties such as the following:
- Provide direct first level support to NIMSC Managers (mainly PMs
- Project Managers SDMs Service Delivery Managers and RMs
- Resource Managers) in the use of project management methods toolset processes and procedures in accordance with NATO and Agency guidelines / directives;
- Provide Business Tools (e.g. ServiceNow Business Intelligence APRM Agency Project and Resource Management TAS Time Account System) support to NIMSC Managers and assist with project/service/resource planning resource allocation and project maintenance to ensure NIMSC Managers meet their commitments stay within agreed tolerances and contribute to business goals;
- Provide guidance and mentoring to NIMSC Managers on project and resource management processes;
- Assist in continuously reviewing and improving NIMSC PMO related processes; assist in managing and provide monitoring reporting and maintenance on agreed project/service/resource Key Performance Indicators (KPIs) and inform NIMSC Managers on any recognized anomalies and assist in taking corrective actions;
- Prepare participate carry out and record/document the NIMSC Project Board and other project management related activities;
- Assist in preparing and managing the NIMSC Business Execution and Change (BEC) Board and providing support in the process activities;
- Assist NIMSC Managers with project/service/resource reporting and documentation through quality review of Management Artefacts in the remit of PMO;
- Act as focal point for Business Tools issues including the support in preparing reviewing and validating relevant Business Tools reports for NIMSC Head PMO NIMSC Head RPM and NIMSC Chief;
- Assist in timely completion of time booking within NIMSC; collate and analyse data; follow-up any recognized anomalies;
- Assist with project scoping timelines and financial issues and queries;
- Assist in monitoring resource allocation to projects and services and support Resource Managers in resolving identified issues;
- Provide support in management and maintenance of NIMSC business portfolio;
- Prepare and collect all necessary information for the regular reporting to internal and external stakeholders;
- Assist the management and preparation of business planning financial forecasting risk/issue management and activities specific to project phases and/or NCI Agency planning and reporting cycle;
- Liaising with NIMSC Managers and other functional roles in the Agency to ensure correct execution of Agencys exception closure and other project / service processes;
- Deputize for higher grades staff if required;
- Performs other duties as may be required.
Requirements
Skill Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 3 years post-related experience or a secondary educational qualification with 5 years post-related experience;
- Previous experience in project portfolio and programme management (P3M) area;
- Expert knowledge in MS Excel incl. Pivot connections to external data sources and Macros;
- Strong expertise in MS PowerPoint;
- Advanced knowledge of SharePoint;
- Sound knowledge and experience in the use of other Microsoft office products (e.g. Word Access OneNote etc.)
- Excellent command of spoken and written English with a proven ability to communicate effectively orally and in writing;
- Experience in roles requiring ability to translate technical updates into storytelling fit for the PMO activities;
Desirable Experience and Education:
- A recognised formal Project Management qualification such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification;
- A recognised SharePoint training;
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of NATO responsibilities and organization including ACO and ACT.
Employment Type
Contract
