Institute Support Specialist
Institute Support Specialist
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Job Description
Department: The Ballmer Institute for Childrens Behavioral Health
Classification: Office Specialist 2
Appointment Type and Duration: Regular Ongoing
Salary: $18.79 - $27.92 hourly
FTE: 1.0
Review of Applications Begins
September 15 2025; position open until filled.
Special Instructions to Applicants
To ensure consideration complete applications must include the following along with the online application:
1. A current resume/CV.
2. Three (3) professional references with contact information. References will not be contacted until you are notified.
Department Summary
The Ballmer Institute for Childrens Behavioral Health at the University of Oregon Portland establishes a new national model for behavioral healthcare for children and families by creating a first-of-its-kind undergraduate training program in child behavioral health.
The institute prioritizes the needs of youth who have been historically or persistently underserved and seeks to make real system change by:
- Creating a new mental health profession
- Delivering support in schools and the community
- Training existing youth-serving professionals
- Developing new approaches to support child behavioral health
- Transforming the Pacific Northwest into a national model of thought and action.
Position Summary
Reporting to the Executive Assistant for the Executive Director the Institute Support Specialist oversees all operations of the Ballmer Institute Reception Desk providing high-level customer service and general office support and is the first point-of-contact in the Ballmer Institute. Customers primarily are faculty staff and students but also includes external visitors such as prospective students community members legislators among others.
The position will provide administrative coordination manage timelines execute related tasks and see assignments through to completion. Some duties include but are not limited to: support for the Senior Directors (two) and Faculty Directors (four) including scheduling and travel; management of front desk area; and support for the Community Advisory Board.
Minimum Requirements
Two years of general clerical experience. One year of which included typing word processing or other experience generating documents; OR
An Associates degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Professional Competencies
Strong organizational and interpersonal skills.
Ability to work with limited supervision and manage time appropriately.
Ability to work well independently and also contribute as a team member.
Proficiency with the Microsoft Office suite required. Familiarity with Canvas and website tools
Preferred Qualifications
Experience working in a higher education setting preferably in an academic support administrative or faculty services role
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .
UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.
In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
