Office Manager
Office Manager
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Job Description
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Closing Date:
Type of Position:
Professional Staff (Non-Classified)
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas at Little RockThe University of Arkansas at Little Rock is a metropolitan research university that provides an accessible quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock we prepare our more than 8900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission UA Little Rock is a driving force in Little Rocks thriving cultural community and a major component of the city and states growing profile as a regional leader in research technology transfer economic development and job creation.
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Department:
AVCAA Continuous Improvement
Departments Website:
Summary of Job Duties:
The Office Manager in the Provosts Office is a full-time benefits eligible position who is responsible for overseeing the office front desk assisting with the coordination of events ordering of office supplies and technology and collaborating on Provosts Office projects. This position is a direct report to the Provosts Chief of Staff. This position is governed by state and federal laws and agency/institution policy.
Qualifications:
Required Education and/or Experience:
Earned Bachelors degree;
A minimum of one-year work experience working in an administrative or research support capacity is required;
Proficiency with Microsoft Office Suite and Google Suite.
Preferred Education and/or Experience:
Previous work experience in a higher education institution.
Job Duties and Responsibilities:
General Office Support
Regularly assists with office staff in the creation analysis and synthesis of data needed for producing reports and recommendations;
Accurately researches internal and external policies and procedures and regulations and laws concerning higher education;
Manages the front desk of the Provosts Office;
Assists other office staff AVCs and Provost on projects;
Provides assistance to the Curriculum & Special Projects Manager and Provost Chief of Staff on the Academic Affairs event calendar and any events hosted by the Provosts Office.;
Prepares and distributes routine physical and electronic communications at the direction of other office staff AVCs and the provost;
Route paperwork for signatures.
Record Data and Inventory Management
Maintains electronic and physical files of the Provosts Office;
Performs annual Provosts Office asset and electronic inventory;
Assists with routine webpage updates under the direction of the Provosts Chief of Staff.
Budget Finance and Purchasing
Orders Office Supplies including any technology needs;
Submits and tracks requisitions for furniture technology and supplies under the direction of the Provost Office Finance Director;
Obtains and submits bids for office supplies
Contact vendors for quotes for services such as furniture technology etc.;
Collaborates with the Provost Finance Director on budget finance and purchasing;
Perform other duties as assigned.
Knowledge Skills and Abilities
Experience with Workday Canva and Wordpress.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check Financial Credit Check Sex Offender RegistryThe University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Manipulate items with fingers including keyboarding Sitting
Frequent Physical Activity:
Talking
Occasional Physical Activity:
Walking
Benefits Eligible:
YesRequired Experience:
IC
Employment Type
Full-Time
